Lifecycle Data Requirements Guide Table of Contents

Chapter One - Archival Materials and Related Elements

• Introduction

• Part One - Elements Used to Describe Record Groups, Collections, and Archival Materials
  • Intellectual Elements
    • Titles, Notes, Numbers, Dates, Access Points, Restrictions, Creators, Administrative
    • Physical Occurrence Elements
    • Media Occurrence Elements
    • Audiovisual Media Occurrence Elements
• Part Two - Elements Used to Describe Organizations
• Part Three - Elements Used to Describe Persons
• Part Four - Elements Used to Describe Digital Objects

Chapter Two - Microform Product Elements

• Introduction
  • Product Elements
  • Physical Occurrence Elements
  • Roll/Fiche Elements

Chapter Three – Contributions and Related Elements

• Introduction
  • Contributions
  • Attributions

Chapter One - Archival Materials and Related Elements

Part One - Elements Used to Describe Record Groups, Collections, and Archival Materials

INTELLECTUAL ELEMENTS

Title Elements

• Title
• Other Title
• Subtitle
• Production Series Title
  • Production Series Subtitle
  • Production Series Number

 

Note Elements

• Arrangement
• Custodial History Note
• Date Note
• Finding Aid Type
  • Finding Aid Note
  • Finding Aid Source
• Function and Use
• General Note
• Microform Publication Title
  • Microform Publication Identifier
  • Microform Publication Note
• Numbering Note
• Scale Note
• Scope and Content Note
• Staff Only Note
• Transfer Note
• Shot List

 

Number Elements

• Accession Number
• Collection Identifier
• Disposition Authority Number
• Former Collection
• Former Record Group
• Internal Transfer Number
• Local Identifier
• Record Group Number
• Records Center Transfer Number
• Variant Control Number
  • Variant Control Number Type
  • Variant Control Number Note

 

Date Elements

• Copyright Date
  • Copyright Date Qualifier
• Dates of Records Start Date
  • Dates of Records Start Date Qualifier
• Dates of Records End Date
  • Dates of Records End Date Qualifier
• Dates of Recordkeeping Start Date
  • Dates of Recordkeeping Start Date Qualifier
• Dates of Recordkeeping End Date
  • Dates of Recordkeeping End Date Qualifier
• Production Date
  • Production Date Qualifier
• Broadcast Date
  • Broadcast Date Qualifier
• Release Date
  • Release Date Qualifier

 

Access Point Elements

• Begin Congress
• End Congress
• General Records Type
• Geographic Reference
• Language
• Organizational Contributor
  • Organizational Contributor Type
• Organizational Donor
• Organizational Reference
• Party Designation
• Personal Contributor
  • Personal Contributor Type
• Personal Donor
• Personal Reference
• Specific Records Type
• Topical Subject Reference
• Edit Status
• Sound Type

 

Restriction Elements

• Access Restriction Status
  • Specific Access Restriction
  • Security Classification
  • Access Restriction Note
• Use Restriction Status
  • Specific Use Restriction
  • Use Restriction Note

 

Creator Elements

• Creating Individual
  • Creating Individual Type
• Creating Organization
  • Creating Organization Type

 

Administrative Elements

• Description Author
  • Description Date
• Description Type

PHYSICAL OCCURRENCE ELEMENTS

• Copy Status
• Container List
• Extent
• GPRA Indicator
• Holdings Measurement Type
  • Holdings Measurement Count
• Location Facility
  • Location Note
• Physical Occurrence Note
• Reference Unit
• Total Footage
• Total Running Time: Minutes
• Total Running Time: Seconds

MEDIA OCCURRENCE ELEMENTS

• General Media Type
  • Specific Media Type
    • Base
    • Color
    • Container ID
    • Dimension
    • Emulsion
    • Height
    • Width
    • Depth
    • Media Occurrence Note
    • Physical Restriction Note
    • Piece Count
    • Process
    • Reproduction Count
    • Technical Access Requirements Note

  Audiovisual Media Occurrence Elements

  • Footage
  • Format
  • Recording Speed
  • Reel/Tape/Disc Number
  • Element Number
  • Roll
  • Running Time: Minutes
  • Running Time: Seconds
  • Soundtrack Configuration
  • Soundtrack Language
  • Tape Thickness
  • Wind

  Part Two - Elements Used to Describe Organizations

  • Organization Name
  • AACR2 Name
  • Abolish Date
    • Abolish Date Qualifier
  • Administrative History Note
  • Approved By
    • Date Approved
  • Establish Date
    • Establish Date Qualifier
  • Jurisdiction
  • Organization Source Note
  • Personal Reference
  • Predecessor
  • Program Area
  • Proposer
    • Date Proposed
  • Successor
  • Variant Organization Name

  Part Three - Elements Used to Describe Persons

  • Name
    • Fuller Form of Name
    • Numerator
    • Personal Title
  • Biographical Note
  • Birth Date
    • Birth Date Qualifier
  • Death Date
    • Death Date Qualifier
  • Person Source Note
  • Variant Person Name

   

  Part Four - Elements Used to Describe Digital Objects

  • Object Type
  • Object Identifier
  • Thumbnail Filename
  • Thumbnail File Size
  • Access Filename
  • Access File Size
  • Object Designator
  • Object Description
  • Project Identifier
  • Online Resource
  • Online Resource Note
  • Online Resource URL

Product Elements

• Record Group Number
• Record Group Title
• Collection Identifier
• Collection Title
• Microform Product Number
• Microform Product Title
• Abstract
• Geographic Reference
• Organizational Reference
• Personal Reference
• Topical Subject Reference
• Dates of Records Start Date
• Dates of Records End Date
• General Note
• Media Type
• Dimension
• Color
• Piece Count

Physical Occurrence Elements

• Location Facility

Roll/Fiche Elements

• Microform Roll/Fiche Number
• Microform Roll/Fiche Description

Contributions

• Comment
• Location
• Occupation
• Optical Character Recognition (OCR) Transcription
• Optical Character Recognition (OCR) Transcription Validation
• Person Names
• Tag
• Transcription
• Translation

Attributions

• Artificial Intelligence (AI) / Machine Generated Label
• Contributor Username
• Partner Name
• Project Name

Appendix: Reparative Description Preferred Terms