Lifecycle Data Requirements Guide, History of Changes

2024
April

2023
February, March, May, August, October, November

2022
March, July

2021
January, February, October

2020
August, November

2019
April, September

2018
February, March, April, May, June, July, December

2017
April, July, August, December

2016
March, April, October, November

2015
February, June, July, August, October

2014
January, August, September, December

2013
March, May, June, July

2012
January, February, May, June, July, August, November

2010-2011

2008-2009

2006-2007

2004-2005

2002-2003

2000-2001

April 03, 2024

• Removed NARA's Pacific Alaska Region (Anchorage, AK) in Location Facility Authority List.

November 01, 2023

• Changed VOL-J to "Volume, Journal Size [9 x 1 x 11 or smaller]" in Holdings Measurement Type Authority List.
• Changed VOL-L to "Volume, Ledger Size [between 9 x 1 x 11 and 9 x 3 x 14]" in Holdings Measurement Type Authority List.
• Changed VOL-O to "Volume, Oversize [larger than 9 x 3 x 14]" in Holdings Measurement Type Authority List.

October 04, 2023

• Added "Download Display Identifier" to Variant Control Number Type Authority List.

August 28, 2023

• Added "Exhibit Identifier" to Variant Control Number Type Authority List.

August 15, 2023

• Added "FRC-R1, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-R2, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-R3, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-R4, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-R5, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-R6, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-R7, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-R8, FRC Box for Rolled Records" to Holdings Measurement Type Authority List.
• Added "FRC-H5, FRC Carton, Half Size 5" to Holdings Measurement Type Authority List.

August 03, 2023

• Removed "Local Identifier" from Variant Control Number Type List.

May 26, 2023

• Added "OpenDocument Presentation File (ODP)" to Object Type Authority List.
• Added "OpenDocument Graphic File (ODG)" to Object Type Authority List.
• Added "OpenDocument Spreadsheet File (ODS)" to Object Type Authority List.
• Added "OpenDocument Text File (ODT)" to Object Type Authority List.

March 7, 2023

• Updates to the Reparative Description Appendix Appendix: Reparative Description Preferred Terms.

February 11, 2023

• Added "Reparative Description Identifier" to Variant Control Number Type Authority List.

July 19, 2022

• Added Appendix: Reparative Description Preferred Terms.

March 8, 2022

• Modified Character Limit to "6000" for Organization Name Data Element.

October 18, 2021

• Added "Image (SVG)" to Object Type Authority List.

February 12, 2021

• Added "Audio/Visual(MPG)" to Object Type Authority List.
• Added "Microsoft Publisher Document" to Object Type Authority List.
• Added "Rich Text Format(RTF)" to Object Type Authority List.
• Added "SAP" to Object Type Authority List.

February 3, 2021

• Added "Partnership Identifier" to Variant Control Number Type Authority List.

January 13, 2021

• Added "Image (PNG), Portable Network Graphics file format" to Object Type Authority List.

November 17, 2020

• Revised "RD-DC-F National Archives at College Park - FOIA National Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-6001 (phone) 301-837-3190 (fax) 301-837-1864 (e-mail) specialaccess_foia@nara.gov" to Reference Unit Authority List.

August 18, 2020

• Added "Film: DRS, Duplicate Reversal, Silent" to Format Authority List.

 

September 27, 2019

• Revised "XUSMA United States Military Academy Archives (affiliated archives) Jefferson Hall, Building 753, United States Military Academy, West Point, NY 10996-2099 (phone) 845-938-7072 (e-mail) Library@westpoint.edu" to Reference Unit Authority List.

April 30, 2019

• Added "CUS-B1, Custom Box B1" to Holdings Measurement Type Authority List.
• Added "CUS-B2, Custom Box B2" to Holdings Measurement Type Authority List.
• Added "MPF-Q, 70mm x 1000' capacity (square)" to Holdings Measurement Type Authority List.

 

December 17, 2018

• Added "CUS-137, Custom Box Clam Shell 137" to Holdings Measurement Type Authority List.
• Added "CUS-136, Custom Box 136" to Holdings Measurement Type Authority List.
• Added "Video: HDV" to Format Authority List.

 

July 18, 2018

• Added new elements Begin Congress and End Congress and Party Designation.

 

June 13, 2018

• Added "IND-O, Card Box" to Holdings Measurement Type Authority List.

 

May 21, 2018

• Added "FLD-J, Folder, Custom J" to Holdings Measurement Type Authority List.
• Added "FLD-K, Folder, Custom K" to Holdings Measurement Type Authority List.

May 18, 2018

• Added "FLD-I, Folder, Plat Map" to Holdings Measurement Type Authority List.
• Added "MPF-M, 70mm x 800’ capacity (round)" to Holdings Measurement Type Authority List.
• Added "MPF-N, 70mm x 1000’ capacity (round)" to Holdings Measurement Type Authority List.
• Added "MPF-O, 70mm small box" to Holdings Measurement Type Authority List.
• Added "MPF-P, 70mm medium can (round)" to Holdings Measurement Type Authority List.

April 12, 2018

• Added "FLT-152, Flat Storage Box 152" to Holdings Measurement Type Authority List.
• Added "VID-V, 2 inch quadruplex small" to Holdings Measurement Type Authority List.

 

March 5, 2018

• Added "CUS-135, Custom Box 135" to Holdings Measurement Type Authority List.
• Added "FLD-G, Folder, Oversized" to Holdings Measurement Type Authority List.
• Added "FLD-H, Folder, Oversized" to Holdings Measurement Type Authority List.
• Added "FLT-151, Flat Storage Box 151" to Holdings Measurement Type Authority List.

 

February 5, 2018

• Added "VID-U, 1/2 inch Betacam (large cassette, 3M stock)" to Holdings Measurement Type Authority List.

 

December 4, 2017

• Added "FRC-H4, FRC Carton, Half Size 4" to Holdings Measurement Type Authority List.

 

August 17, 2017

• Added "MIF-F, Microfiche Envelope" to Holdings Measurement Type Authority List.
• Added "PHO-20, Photograph, 9.5 x 6.5 shoe" to Holdings Measurement Type Authority List.

 

July 28, 2017

• Added "DFP-O, Drop Front Box, Metal Edge Stays" to Holdings Measurement Type Authority List.
• Added "FLT-148, Flat Storage Box 148" to Holdings Measurement Type Authority List.
• Added "FLT-149, Flat Storage Box 149" to Holdings Measurement Type Authority List.
• Added "FLT-150, Flat Storage Box 150" to Holdings Measurement Type Authority List.
• Added "FLT-PA, Flat Storage Box, Separate Lid" to Holdings Measurement Type Authority List.
• Added "FLT-PB, Flat Storage Box, Separate Lid" to Holdings Measurement Type Authority List.
• Added "FLT-PC, Flat Storage Box, Separate Lid" to Holdings Measurement Type Authority List.
• Added "LGA-3, Legal Size Box" to Holdings Measurement Type Authority List.
• Added "LGA-Y, Legal Archives Box, Half-Small" to Holdings Measurement Type Authority List.

 

April 26, 2017

• Added "AUD-W, Audio MiniDisc" to Holdings Measurement Type Authority List.
• Added "AUD-X, Midgetape Audio Cartridge" to Holdings Measurement Type Authority List.
• Added "CUS-P11, Custom Portfolio P11" to Holdings Measurement Type Authority List.
• Added "MAP-13 , Map Case Drawer" to Holdings Measurement Type Authority List.
• Added "MAP-14, Map Case Drawer" to Holdings Measurement Type Authority List.

 

November 29, 2016

• Added "FLD-F, Folder, Oversized" to Holdings Measurement Type Authority List.
• Added "CUS-134, Custom Storage Box 134" to Holdings Measurement Type Authority List.
• Added "DFB-ZD, Drop-Front Box, Deep Lid" to Holdings Measurement Type Authority List.
• Added "MIS-8, Miscellaneous Box, 8" to Holdings Measurement Type Authority List.
• Added "MIS-9, Miscellaneous Box, 9" to Holdings Measurement Type Authority List.
• Added "MIS-AA, Miscellaneous Box, AA" to Holdings Measurement Type Authority List.
• Added "MIS-BB, Miscellaneous Box, BB" to Holdings Measurement Type Authority List.
• Added "MIS-CC, Miscellaneous Box, CC" to Holdings Measurement Type Authority List.
• Added "MIS-DD, Miscellaneous Box, DD" to Holdings Measurement Type Authority List.
• Added "MIS-Y, Miscellaneous Box, Y" to Holdings Measurement Type Authority List.
• Added "MIS-Z, Miscellaneous Box, Z" to Holdings Measurement Type Authority List.
• Added "VOL-W, Volume Wrapped" to Holdings Measurement Type Authority List.

November 15, 2016

• Added "FTL-138, Flat Storage Box 138" to Holdings Measurement Type Authority List.
• Added "FTL-139, Flat Storage Box 139" to Holdings Measurement Type Authority List.
• Added "FTL-140, Flat Storage Box 140" to Holdings Measurement Type Authority List.
• Added "FTL-141, Flat Storage Box 141" to Holdings Measurement Type Authority List.
• Added "FTL-142, Flat Storage Box 142" to Holdings Measurement Type Authority List.
• Added "FTL-143, Flat Storage Box 143" to Holdings Measurement Type Authority List.
• Added "FTL-144, Flat Storage Box 144" to Holdings Measurement Type Authority List.
• Added "FTL-145, Flat Storage Box 145" to Holdings Measurement Type Authority List.
• Added "FTL-146, Flat Storage Box 146" to Holdings Measurement Type Authority List.
• Added "FTL-147, Flat Storage Box 147" to Holdings Measurement Type Authority List.

November 1, 2016

• Added "FTL-5, Full Telescoping Lid Storage Box" to Holdings Measurement Type Authority List.
• Added "FTL-6, Full Telescoping Lid Storage Box" to Holdings Measurement Type Authority List.
• Added "MIS-5, Miscellaneous Box, 5" to Holdings Measurement Type Authority List.
• Added "MIS-6, Miscellaneous Box, 6" to Holdings Measurement Type Authority List.
• Added "MIS-7, Miscellaneous Box, 7" to Holdings Measurement Type Authority List.

 

October 25, 2016

• Added "IND-L, Index Card Box, Upright" to Holdings Measurement Type Authority List.
• Added "IND-M, Index Card Box" to Holdings Measurement Type Authority List.
• Added "IND-N, Index Card Box, Upright" to Holdings Measurement Type Authority List.
• Added "PCK-4, Packing Box 4" to Holdings Measurement Type Authority List.

 

April 8, 2016

• Added "FLT-137, Flat Storage Box 137" to Holdings Measurement Type Authority List.

 

March 23, 2016

• Added "CAB-M, Wood Credenza, 2-Drawers" to Holdings Measurement Type Authority List.
• Added "CAB-N, Metal Cabinet, 4-Drawers" to Holdings Measurement Type Authority List.
• Added "CAB-O, Metal Credenza, 2-Drawer" to Holdings Measurement Type Authority List.
• Added "CAB-P, Metal Cabinet, 5-Drawer" to Holdings Measurement Type Authority List.
• Added "CAB-Q, Wood Cabinet, Drawers-4" to Holdings Measurement Type Authority List.
• Added "FLT-135, Flat Storage Box 135" to Holdings Measurement Type Authority List.
• Added "FLT-136, Flat Storage Box 136" to Holdings Measurement Type Authority List.
• Added "MAP-12, Map Case Drawer" to Holdings Measurement Type Authority List.
• Added "MIS-4, Miscellaneous Box, 4" to Holdings Measurement Type Authority List.
• Added "PHO-19 , Photograph, Flat Box" to Holdings Measurement Type Authority List.

 

October 30, 2015

• Added "CUS-133, Custom Box 133" to Holdings Measurement Type Authority List.

 

August 26, 2015

• Added "CUS-128, Custom Phase Box 128" to Holdings Measurement Type Authority List.
• Added "CUS-129, Custom Phase Box 129" to Holdings Measurement Type Authority List.
• Added "CUS-130, Custom Phase Box 130" to Holdings Measurement Type Authority List.
• Added "CUS-131, Custom Phase Box 131" to Holdings Measurement Type Authority List.
• Added "CUS-132, Custom Phase Box 132" to Holdings Measurement Type Authority List.
• Added "DFB-Y, Drop Front Box Y" to Holdings Measurement Type Authority List.
• Added "DFB-Z, Drop Front Box Z" to Holdings Measurement Type Authority List.
• Added "DFB-ZA, Drop Front Box ZA" to Holdings Measurement Type Authority List.
• Added "DFB-ZB, Drop Front Box ZB" to Holdings Measurement Type Authority List.
• Added "DFB-ZC, Drop Front Box ZC" to Holdings Measurement Type Authority List.

August 14, 2015

• Added "HMS Asset ID" to Variant Control Number Type Authority List.

 

July 29, 2015

• Added "CUS-114, Custom Phase Box 114" to Holdings Measurement Type Authority List.
• Added "CUS-115, Custom Phase Box 115" to Holdings Measurement Type Authority List.
• Added "CUS-116, Custom Phase Box 116" to Holdings Measurement Type Authority List.
• Added "CUS-117, Custom Phase Box 117" to Holdings Measurement Type Authority List.
• Added "CUS-118, Custom Phase Box 118" to Holdings Measurement Type Authority List.
• Added "CUS-119, Custom Phase Box 119" to Holdings Measurement Type Authority List.
• Added "CUS-120, Custom Phase Box 120" to Holdings Measurement Type Authority List.
• Added "CUS-121, Custom Phase Box 121" to Holdings Measurement Type Authority List.
• Added "CUS-122, Custom Phase Box 122" to Holdings Measurement Type Authority List.
• Added "CUS-124, Custom Phase Box 124" to Holdings Measurement Type Authority List.
• Added "CUS-125, Custom Phase Box 125" to Holdings Measurement Type Authority List.
• Added "CUS-126, Custom Phase Box 126" to Holdings Measurement Type Authority List.
• Added "CUS-127, Custom Phase Box 127" to Holdings Measurement Type Authority List.

 

June 19, 2015

• Added "CUS-85, Custom Latch Box 85" to Holdings Measurement Type Authority List.
• Added "CUS-86, Custom Hard Case Clamshell 86" to Holdings Measurement Type Authority List.
• Added "CUS-87, Custom Latch Box-B 87" to Holdings Measurement Type Authority List.
• Added "CUS-88, Custom Latch Box-C 88" to Holdings Measurement Type Authority List.
• Added "CUS-89, Custom Latch Box-D 89" to Holdings Measurement Type Authority List.
• Added "CUS-90, Custom Hard Case 90, Drop Front" to Holdings Measurement Type Authority List.
• Added "CUS-91, Custom Phase Box 91" to Holdings Measurement Type Authority List.
• Added "CUS-92, Custom Phase Box 92" to Holdings Measurement Type Authority List.
• Added "CUS-93, Custom Phase Box 93" to Holdings Measurement Type Authority List.
• Added "CUS-94, Custom Phase Box 94" to Holdings Measurement Type Authority List.
• Added "CUS-95, Custom Latch Box 95" to Holdings Measurement Type Authority List.
• Added "CUS-96, Custom Phase Box 96" to Holdings Measurement Type Authority List.
• Added "CUS-97, Custom Phase Box 97" to Holdings Measurement Type Authority List.
• Added "CUS-98, Custom Phase Box 98" to Holdings Measurement Type Authority List.
• Added "CUS-99, Custom Box 99" to Holdings Measurement Type Authority List.
• Added "CUS-100, Custom Phase Box 100" to Holdings Measurement Type Authority List.
• Added "CUS-101, Custom Phase Box 101" to Holdings Measurement Type Authority List.
• Added "CUS-102, Custom Phase Box 102" to Holdings Measurement Type Authority List.
• Added "CUS-103, Custom Phase Box 103" to Holdings Measurement Type Authority List.
• Added "CUS-104, Custom Phase Box 104" to Holdings Measurement Type Authority List.
• Added "CUS-105, Custom Phase Box 105" to Holdings Measurement Type Authority List.
• Added "CUS-106, Custom Phase Box 106" to Holdings Measurement Type Authority List.
• Added "CUS-107, Custom Phase Box 107" to Holdings Measurement Type Authority List.
• Added "CUS-108, Custom Phase Box 108" to Holdings Measurement Type Authority List.
• Added "CUS-109, Custom Phase Box 109" to Holdings Measurement Type Authority List.
• Added "CUS-110, Custom Phase Box 110" to Holdings Measurement Type Authority List.
• Added "CUS-111, Custom Hard Case 111, Drop Front" to Holdings Measurement Type Authority List.
• Added "CUS-112, Custom Phase Box 112" to Holdings Measurement Type Authority List.
• Added "CUS-113, Custom Phase Box 113" to Holdings Measurement Type Authority List.

June 17, 2015

• Added "CAB-L1, Index Card Box I" to Holdings Measurement Type Authority List.
• Added "CAB-L3, Index Card Box" to Holdings Measurement Type Authority List.

June 16, 2015

• Added "IND-I, Index Card Box I" to Holdings Measurement Type Authority List.
• Added "IND-J, Index Card Box" to Holdings Measurement Type Authority List.
• Added "IND-K, Index Box" to Holdings Measurement Type Authority List.

June 10, 2015

• Added "presidential.materials@nara.gov" to "Presidential Materials Division" in Reference Unit Authority List.

 

February 20, 2015

• Added "Former National Archives Identifier" to Variant Control Number Type Authority List.
• Added "MIS-X, Miscellaneous Box X" to Holdings Measurement Type Authority List.

 

December 05, 2014

• Revised "ALB-A" measurements in Holdings Measurement Type Authority List.

 

September 19, 2014

• Added "RL-SL National Archives at St. Louis 1 Archives Drive, Room 340, St. Louis, MO 63138 (phone) 314-801-0850 (fax) 314-801-9187 (e-mail) stl.archives@nara.gov" to Reference Unit Authority List.
• Revised "RE-PA National Archives at Philadelphia 900 Market Street, Philadelphia, PA 19107-4292 (phone) 215-606-0100 (fax) 215-606-0111 (e-mail) philadelphia.archives@nara.gov" to "RE-PA National Archives at Philadelphia 14700 Townsend Road, Philadelphia, PA 19154-1096 (phone) 215-305-2044 (fax) 215-305-2052 (e-mail) philadelphia.archives@nara.gov" in Reference Unit Authority List.

 

August 08, 2014

• Added "VID-T, 1 inch Type A (small box)" to Holdings Measurement Type Authority List.

 

January 24, 2014

• Added "CUS-84, Custom Box 84" to Holdings Measurement Type Authority List.
• Added "FRC-H3 FRC Carton, Half Size 3" to Holdings Measurement Type Authority List.

January 13, 2014

• Added "FOIA (b)(7a) Law Enforcement" to Specific Access Restriction Authority List.
• Added "FOIA (b)(7b) Law Enforcement" to Specific Access Restriction Authority List.
• Added "FOIA (b)(7c) Law Enforcement" to Specific Access Restriction Authority List.
• Added "FOIA (b)(7d) Law Enforcement" to Specific Access Restriction Authority List.
• Added "FOIA (b)(7e) Law Enforcement" to Specific Access Restriction Authority List.
• Added "FOIA (b)(7f) Law Enforcement" to Specific Access Restriction Authority List.
• Added "PRM - Personal Record Misfile" to Specific Access Restriction Authority List.

 

July 15, 2013

• Added "CUS-79 Custom Box 79, flat with top" to Holdings Measurement Type Authority List.
• Added "CUS-80 Custom Box 80, flat with top" to Holdings Measurement Type Authority List.
• Added "CUS-81 Custom Box 81, flat with top" to Holdings Measurement Type Authority List.
• Added "CUS-82 Custom Box 82, flat with top" to Holdings Measurement Type Authority List.
• Added "CUS-83 Custom Box 83, flat with top" to Holdings Measurement Type Authority List.
• Added "VID-R 1/2 inch HDCAM (large cassette)" to Holdings Measurement Type Authority List.
• Added "VID-S 1/2 inch HDCAM SR (large cassette)" to Holdings Measurement Type Authority List.

July 12, 2013

• Added "CUS-77 Custom Box 77, flat with top" to Holdings Measurement Type Authority List.
• Added "CUS-78 Custom Box 78, flat with top" to Holdings Measurement Type Authority List.
• Added "PHO-K1 11x14 Corrugated Drop Front, B Flute, Deep Lid" to Holdings Measurement Type Authority List.

 

June 28, 2013

• Added "Video: HDCAM" to Format Authority List.
• Added "Video: HDCAM SR" to Format Authority List.
• Added "DFB-X Drop Front Box X" to Holdings Measurement Type Authority List.
• Revised "VID-P 1/2 inch HDCAM" to "VID-P 1/2 inch HDCAM (small cassette)" in Holdings Measurement Type Authority List.
• Revised "VID-Q 1/2 inch HDCAM SR" to "VID-Q 1/2 inch HDCAM SR (small cassette)" in Holdings Measurement Type Authority List.

 

May 20, 2013

• Added "VID-N DVCAM (Small Video Tapes)" to Holdings Measurement Type Authority List.
• Added "VID-O XDCAM (Professional Disk)" to Holdings Measurement Type Authority List.
• Added "VID-P 1/2 inch HDCAM to Holdings Measurement Type Authority List.
• Added "VID-Q 1/2 inch HDCAM SR" to Holdings Measurement Type Authority List.
• Added "FRC-1 FRC Carton" to Holdings Measurement Type Authority List.

 

March 27, 2013

• Added "Video: 1/2" EIAJ Type 1" to Format Authority List.
• Removed "Sound: 1/2" EIAJ Type 1" to Format Authority List.
• Revised "Video: DV mini" to "Video: MiniDV" in Format Authority List.

March 1, 2013

• Added "Film: MRCK" with "scope Note: Master Reversal, Composite, Color" to Format Authority List.
• Added "Film: MRSK" with "scope Note: Master Reversal, Silent, Color" to Format Authority List.
• Added "Film: RCK" with "scope Note: Reversal, Composite, Color" to Format Authority List.
• Added "Film: RSK" with "scope Note: Reversal, Silent, Color" to Format Authority List.
• Added "Video Recording: High Definition" to Process Authority List.
• Added "Video Recording: Standard Definition" to Process Authority List.
• Revised "DVC PRO HD" to "DVCPRO HD" in Format Authority List.

 

November 15, 2012

• Added "EBCDIC Binary" to Object Type Authority List.
• Added "Legislative Transfer Number" with "scope note: Use for the unique identifier assigned by the House or Senate to archival materials transferred to the Center for Legislative Archives" to Variant Control Number Type Authority List.

.

August 9, 2012

• Added "Off-Site Storage Transaction Number "and "State Department Lot File Number" to Variant Control Number Type Authority List.

 

July 11, 2012

• Added guidance for preliminary descriptions to Accession Number, Creating Organization Inclusive End Date Inclusive Start Date Title.

 

June 13, 2012

• Updated address for NARA's Northeast Region (Boston) from "waltham.archives@nara.gov" to "boston.archives@nara.gov" in Reference Unit Authority List.

June 9, 2012

• Added "FLT-133"and "FLT-134" to Holdings Measurement Type Authority List.

 

May 11, 2012

• Added "CUS-77"and "CUS-78" to Holdings Measurement Type Authority List.

 

February 24, 2012

• Revised "Sound: ½" EIAJ Type 1" to "Video: ½" EIAJ Type 1" in Format Authority List.
• Added "Download Display Identifier" to Variant Control Number Type Authority List.
• Added ".315 inch" to Dimension Authority List.

 

January 20, 2012

• Added "AUD-W", "TUB-27", "TUB-28", "VID-N", "VID-O" and corrected (changed width from 4 to 6) "TUB-9", "TUB-10", "TUB-11" in Holdings Measurement Type Authority List.
• Added "NARA Production Filename" to Variant Control Number Type Authority List.
• Added "Audio MiniDisc (MD)" to Specific Media Type Authority List.

January 9, 2012

• Added "Professional Disc (PFD)" to Specific Media Type Authority List.