The purpose of the Lifecycle Data Requirements Guide is to offer a framework that explains the elements (fields) used to capture lifecycle data at the National Archives and Records Administration. This edition of the guide does not fully cover data requirements for the entire lifecycle of archival materials; it contains data requirements for the archival description portion of the lifecycle with some overlap and content that applies to the entire lifecycle. The framework applies to all descriptions of permanent archival materials written by NARA - in the archival field offices, in Washington, DC, and in the Presidential libraries. It applies to federal, legislative and presidential records and donated materials. The framework allows NARA to create complete and consistent metadata and descriptions by providing guidelines for the content of an element and noting when an authority source is used for the value of an element. Parts of the framework that apply beyond the description portion of the lifecycle should be applied in a similar fashion. Though this document explains the content of the elements, it is not the same as a user manual. It does not instruct you on how to operate a database or show sample screens. To understand how to use a system itself (paper or automated), you should consult the user manual for the application you are using.
A Living Guide
Remember that the Lifecycle Data Requirements Guide is, and always will be, a living guide. There will be changes to our archival practices as lifecycle systems are implemented and maintained, as we continue to accession new materials, and as our business practices and technology evolves. These changes will be reflected by creating new elements or deleting unneeded ones, by updating the definition, purpose, relationship, or guidance statements, and by continually maintaining the authority sources to keep them accurate and current.
