| Mandatory | Repeatable | Data Type | Authority | Level Available | A/V Only | Public Element |
|---|---|---|---|---|---|---|
| No | Yes | Variable Character Length (100) | Specific Access Restriction Authority List | Series File Unit Item |
No | Yes |
| Definition: |
Specific access restrictions to the archival materials, based on national security considerations, donor restrictions, court orders, and other statutory or regulatory provisions. |
| Purpose: | Alerts users to the specific access restrictions on the archival materials. |
| Relationship: | This element is dependent on Access Restriction Status. To have Specific Access Restriction, Access Restriction Status must be created. In addition, the use of some terms from the Access Restriction Status Authority List in Access Restriction Status requires the use of Specific Access Restriction as described in the Guidance for Access Restriction Status. Similarly, the use of some terms from the Specific Access Restriction Authority List in this element both permits and requires the use of Security Classification as described in the Guidance. |
| Guidance: |
Choose an appropriate term from the Specific Access Restriction Authority List. If "Donated - Security Classified" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List. If "Donated - Statute" is selected, explain further in Access Restriction Note. If "Donated - Restricted" is selected, explain further in Access Restriction Note. If "FOIA (b)(1) National Security" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List. If "FOIA (b)(3) Statute" is selected, explain further in Access Restriction Note. If the archival material contains classified nuclear information, then "Restricted Data/Formerly Restricted Data" must also be selected from the Security Classification Authority List. If "House Rule" is selected, explain further in Access Restriction Note. If "PRMPA - National Security Classified (B)" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List. If "Presidential Records Act (p)(1) National Security Classified" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List. If "Presidential Records Act (p) (3) Statute" is selected, explain further in Access Restriction Note. If "Senate" is selected, explain further in Access Restriction Note. If "Other" is selected, explain further in Access Restriction Note. Records of Concern: For archival materials that have been screened and identified as including records of concern, choose "FOIA (b)(2) Internal Personnel Rules and Practices" (for Federal and Presidential records) or "Donor Restricted" (for donated materials) from the Specific Access Restriction Authority List. Do not select a Security Classification unless the materials are also classified. Explain that the archival materials were identified as records of concern in Staff Only Note. Do not explain that the archival materials were identified as records of concern in Access Restriction Note. |
| Examples: |
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Lifecycle Data Requirements Guide