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GPRA Indicator

 
Mandatory Repeatable Data Type Authority Level Available A/V Only Public Element
Yes No Variable Character Length (1) Y/N Series No No

 

Definition: Indication of whether the archival materials should or should not be included in reports required under the Government Performance and Results Act (GPRA).

 

Purpose: Provides information necessary to produce reports required under GPRA.

 

Relationship: This element is dependent on Copy Status. Each copy of the archival materials must have a copy status specified to have GPRA Indicator.

 

Guidance: Select "Yes" if the archival materials should be included in GPRA reports; select "No" if the archival materials should not be included in GPRA reports.

The types of archival material that should be included in GPRA reports are

  • Materials formally transferred by a Standard Form 258, including both the original set and any copies.
  • Materials transferred by deed of gift.
  • Materials transferred by the House and Senate.
  • Deposit materials that are made available to the public.
  • Materials transferred electronically and then recorded onto new media, such as electronic records transferred via file-transfer-protocol (ftp).
  • Copies made by NARA to replace accessioned materials, as in the case of electronic data files or nitrate film.

The types of archival materials that should not be included in GPRA reports are

  • Materials that have not come to NARA through the legal accessioning process, such as reference copies of archival materials created by NARA.
  • Deposit materials on which NARA does not provide reference services

If the archival materials are mixed and have some portions that should be reported and some portions that should not be reported, determine the amount of each and then indicate whichever is greater.

If archival materials have been migrated to a new format and the originals disposed, indicate that the originals have been destroyed in General Note.


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