Current GRS and Related FAQs
Below are the current versions of each General Records Schedule in both PDF and Word format. If the schedule has Frequently Asked Questions (FAQs), those are provided as well. Additional tools related to individual schedules may also appear.
NARA issues the GRS in GRS Transmittals. Only new or revised schedules appear in each transmittal. The schedules below represent all current GRS. Each schedule identifies the transmittal in which it was last issued.
PDF of all GRS as of August 2024 (GRS Transmittal 36, no crosswalks or FAQs)
Current General Records Schedules
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GRS 1.1 Financial Management and Reporting Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 1.2 Grant and Cooperative Agreement Records [ PDF] [ WORD] [ FAQ ] Last Modified September 2014 (GRS Transmittal 23) |
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GRS 1.3 Budgeting Records [ PDF ] [ WORD ] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 2.1 Employee Acquisition Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 2.2 Employee Management Records [ PDF] [ WORD] [ FAQ ] Last Modified May 2024(GRS Transmittal 35) |
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GRS 2.3 Employee Relations Records [ PDF] [ WORD] [ FAQ ] Last Modified May 2024 (GRS Transmittal 35) |
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GRS 2.4 Employee Compensation and Benefits Records[ PDF] [ WORD] [ FAQ ] Last Modified May 2024 (GRS Transmittal 35) |
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GRS 2.5 Employee Separation Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 2.6 Employee Training Records [ PDF] [ WORD] [ FAQ ] Last Modified May 2024 (GRS Transmittal 35) |
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GRS 2.7 Employee Health and Safety Records [ PDF ] [ WORD ] [FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 2.8 Employee Ethics Records [ PDF] [ WORD] Last Modified September 2016 (GRS Transmittal 26) |
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GRS 3.1 General Technology Management Records [ PDF] [ WORD] [ FAQ ] Last Modified November 2019 (GRS Transmittal 30) |
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GRS 3.2 Information Systems Security Records [ PDF] [ WORD] [ FAQ ] Last Modified January 2023 (GRS Transmittal 33) |
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GRS 4.1 Records Management Records [ PDF] [ WORD] [ FAQ ] Last Modified June 2023 (GRS Transmittal 34) |
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GRS 4.2 Information Access and Protection Records [ PDF] [ WORD] [ FAQ ] Last Modified June 2023 (GRS Transmittal 34) |
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GRS 4.4 Library Records[ PDF] [ WORD] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 4.5 Digitizing Records [ PDF ] [ WORD ] [ FAQ] June 2023 (GRS Transmittal 34) |
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GRS 5.1 Common Office Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 5.2 Transitory and Intermediary Records [ PDF] [ WORD] [ FAQ ] [ FAQ about Transitory Records in Electronic Messages ] Last Modified June 2023 (GRS Transmittal 34) |
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GRS 5.3 Continuity and Emergency Planning Records [ PDF] [ WORD] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records [ PDF ] [ WORD ] [ FAQ ] Last Modified May 2024 (GRS Transmittal 35) |
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GRS 5.5 Mail, Printing, and Telecommunication Service Management Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 35) |
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GRS 5.6 Security Management Records [ PDF] [ WORD] [ FAQ ] Last Modified May 2024 (GRS Transmittal 35) |
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GRS 5.7 Administrative Management and Oversight Records [ PDF ] [ WORD ] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 5.8 Administrative Help Desk Records [ PDF] [ WORD] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 6.1 Email and Other Electronic Messages Managed under a Capstone Approach [ PDF] [ WORD ] [ FAQ ] [ NARA form NA-1005 Verification for Implementing GRS 6.1 ] Last Modified January 2023 (GRS Transmittal 33) |
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GRS 6.2 Federal Advisory Committee Records [ PDF] [ WORD] [ FAQ about 6.2 ] [FAQ about managing FACA records ] [ GRS 6.2 Transfer Checklist ] Last Modified August 2015 (GRS Transmittal 24) |
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GRS 6.3 Information Technology Records [ PDF ] [ WORD ] Last Modified December 2017 (GRS Transmittal 29) |
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GRS 6.4 Public Affairs Records Updated [ PDF] [ WORD] [ FAQ ] [ Guide 2: Scheduling Public Affairs Records ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 6.5 Public Customer Service Records [ PDF] [ WORD] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 6.7 Special Collections Required by Statute [ PDF] [ WORD] ♦ New August 2024 (GRS Transmittal 36) |
GRS No Longer In Use
GRS 4.3 Input Records, Output Records and Electronic Copies
- Superseded July 2017 by GRS 5.1 and 5.2
GRS 6.6 Rulemaking Records
- GRS 6.6 items 040 and 050 have moved to GRS 5.7, 070, and 080. The rest of GRS 6.6 has been rescinded as of April 2020 (GRS Transmittal 31)
GRS home page