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RACO 2007


Tuesday, May 8, 2007

NARA's 19th Annual Records Administration Conference (RACO 2007)

Tuesday, May 8, 2007

RACO 2007 PRESENTATIONS

ERM, ERA and ARCIS: From Vision to Reality

What's New at NARA - Michael J. Kurtz, Assistant Archivist for Records Services-Washington, DC, NARA

Electronic Records Archives - Martha Morphy, Chief Information Officer and Assistant Archivist, Office of Information Services, NARA

Archives and Records Centers Information System (ARCIS) - David Weinberg, Director, Federal Records Centers Program, NARA

RACO 2007 Archivist Achievement Awards - Dr. Allen Weinstein, Archivist of the United States, NARA

Building Records Management into Business Processes

DOI - NARA Pilot Project: Electronic Records & eRulemaking - Sharon A.Whitt, Program Manager, Department of Interior

Briefing to National Archives and Records Administration - Trish Hagen, Associate CIO for CPIC/Info Mgmt, Department of Treasury

Records Management Building Blocks: The EPA Superfund Records Reference Model - Steve Wyman, Systems Integration Team Leader and Senior Information Technology Specialist, Environmental Protection Agency

Implementing Electronic Recordkeeping

Design Criteria Standard for Electronic Records Management Software Applications
Ronald Kelly, Deputy Director for Information Policy, Office of the Assistant Secretary of Defense (NII)/ DoD CIO Information Policy Directorate
Jana Gallatin, DoD 5015.2-STD Compliance Test Officer, Joint Interoperability Test Command (JITC)

Implementing Electronic Recordkeeping - Mark Giguere, Lead IT Policy and Planning, ERM Co-Program Manager, NARA

EXHIBITORS INFORMATION

The RACO Exhibits Coordinator is:
Elizabeth Sears
National Archives and Records Administration
NWM, Room 2100
8601 Adelphi Road
College Park, MD 20740-6001
Tel.: (301) 837-0603
Fax: (301) 837-3698
e-mail: elizabeth.sears@nara.gov

RACO 2007 EXHIBITOR POLICY

1. What is RACO?

RACO is an annual one-day conference on Federal records management issues and is hosted by the National Archives and Records Administration (NARA). Over 500 Federal records officers, records management professionals, information managers, information technology professionals, and vendors in the Federal information management field regularly attend RACO.

2. What is NARA?

NARA is an independent Federal agency within the Executive Branch. NARA is responsible for safeguarding and preserving the records of our Government. NARA establishes policies and procedures for managing U.S. Government records, preserves the permanently valuable records in the National Archives of the United States, and assists Federal agencies in documenting their activities. NARA assist Federal agencies with administering records management programs, scheduling records, training staff in records management principles, and retiring noncurrent records to Federal records centers.

3. When and where will NARA host RACO in 2007?

NARA will host the 19th annual Records Administration Conference on Tuesday, May 08, 2007, at the Ronald Reagan Building and International Trade Center (ITC), 1300 Pennsylvania Avenue NW, Washington, DC 20004. The conference programs runs from 8:00-5:00pm.

4. What is the fee to exhibit at NARA's Records Administration Conference (RACO)?

The exhibition fees are as follows:

Premier space in the Amphitheater Foyer         $2000
Standard space in the adjacent Oceanic Suite   $1850

5. What is the size of an exhibit area?

Each exhibit area is 10' x 10'. Exhibits located in the Amphitheater Foyer may not exceed 10 feet in height. Exhibits located in the Oceanic Suite may not exceed 8 feet in height. NARA reserves the right to require Exhibitors to adjust exhibited materials to ensure display specifications.

6. What if the size of my exhibit exceeds the specified dimensions of the exhibit area?

If your exhibit will exceed the specified dimensions of the exhibit area, you must purchase the adjacent exhibit area(s) to accommodate the size of your exhibit. Both exhibit spaces must be vacant at the time that you select your exhibit space. Your exhibit may not exceed the dimensions of the exhibit area(s) that you purchased.

7. How are the exhibit spaces assigned?

Exhibit spaces are assigned by the RACO Exhibits Coordinator on a First Come First Served basis. In order to reserve your selected exhibit space, payment must be received within 3 business days from the date you select the exhibit space. PLEASE NOTE: NARA reserves the right to move exhibit spaces. If NARA requires a change to an Exhibitor's pre-selected exhibit space, NARA will notify the Exhibitor.

8. Who may occupy my assigned/allocated exhibit space?

Only the registered representatives of the Exhibitor may occupy an exhibit space. Subleasing, reassignment or assignment of part of an exhibit space is strictly prohibited.

9. Who may visit my assigned/allocated exhibit space?

Exhibits will be open to registered RACO attendees without regard to race, color, creed, national origin, physical disability, gender, sexual preference or age. Additionally, every effort will be made by Exhibitors to provide full access to the exhibition for disabled individuals, as stipulated in Section 504 of Public Law 93 112, as amended.

10. What is provided to the Exhibitors?

Exhibitors are provided with a 6' x 30" skirted table, one (1) 20 amp line of electricity, 2 chairs, and one (1) waste basket.

11. How many representatives are included in the exhibit space fee?

The fee includes break service, lunch, conference attendance, and networking reception for two (2) company/agency representatives. Each additional representative over two (2) must pay the full price conference registration fee:

Early Bird Registration:   $295 before April 1, 2007

Late Registration:   $325 until May 1, 2007

On-Site Registration:   $350

12. What is the cancellation/refund policy for Exhibitors?

Fees are non-returnable if the Exhibitor cancels within 60-days of the conference. NARA reserves the right to cancel any exhibit space rental for misrepresentation of products to be displayed or nonpayment of exhibit space rental.

13. How do I sign up to Exhibit at RACO 2007?

Fill out the Exhibitor Registration Form with the names of your company representatives and your payment information. You should also indicate your top three desired booth locations on the form. See the Amphitheater Foyer and Oceanic Suite floor plans to choose your location.

14. What payment methods are accepted?

Exhibitors may pay by MasterCard, Visa, American Express or by check. Exhibitors must fax or send the Registration Form with payment information to the attention of the NARA Exhibits Coordinator. Checks should be made out to NATFB (which is the National Archives Trust Fund Board) and sent to the RACO Exhibits Coordinator. Purchase Orders are not acceptable payment for the RACO 2007 conference. The RACO Exhibits Coordinator will confirm receipt of payment by e-mail within 5 business days.

15. Can we ship equipment to the ITC?

Yes, exhibit materials can be shipped directly to the ITC prior to the conference. The ITC has mandatory off-site X-Ray/Screening procedures for all materials delivered to the Reagan Building. There will be an instruction sheet included in your Exhibitor's package.

Exhibitors are responsible for return shipping of their materials at the end of the conference. Mailing forms/labels are available from the ITC Business Office.

16. Are phone lines/internet accesses available?

Yes, but there is an extra fee for these services. The required ITC Telecommunications Order Forms (Trade Shows) for phone lines/internet access will be provided by the Exhibit's Coordinator.

17. When must we set-up and strike our exhibit?

You must set-up your exhibit either between 7:00 p.m. and 9:00 p.m. on Monday, May 07, 2007; or between 6:15 a.m. and 7:15 a.m. on Tuesday, May 08, 2007.

You must strike your exhibit between 3:30 p.m. and 4:00 p.m. on Tuesday, May 08, 2007.

18. Can Exhibitors attend the conference sessions?

Yes, any registered Exhibitor may attend the conference sessions.

19. Can we hand out giveaway items or hold a drawing?

Giveaway items are permitted so long as any giveaway items are available to anyone who attends RACO. Drawings are permitted so long as the drawing is open to anyone who attends RACO and attendees do not pay to enter the drawing. In selecting giveaway items and conducting drawings, Exhibitors are encouraged to be sensitive to the ethical rules that are binding on federal employees. Please note, these ethical rules may be interpreted differently by different agencies.

20. May I post signs, displays or exhibits in space other than my exhibit space?

No. Exhibits, signs or displays are prohibited in the public areas or elsewhere in the premises of the host facility.

21. May I use media devices as a means of presentation at my exhibit?

Exhibitors may use media devices so long as the method of demonstration or presentation does not interfere with the conference or other Exhibitors. Megaphones, loudspeakers or similar methods of attracting attention are prohibited. NARA reserves the right to prohibit an Exhibitor from using any media device that interferes with the conference or other Exhibitors.

22. Whom should I contact with questions regarding Exhibitor participation in RACO?

You should contact the RACO Exhibits Coordinator.

The RACO Exhibits Coordinator is:
Elizabeth Sears
RACO Exhibits Coordinator
National Archives and Records Administration
NWM, Room 2100
8601 Adelphi Road
College Park, MD 20740-6001
Tel.: (301) 837 0603
Fax: (301) 837 3698
e-mail: Elizabeth.Sears@nara.gov

25. How do I contact the ITC?

Visit their website at www.itcdc.com

RACO 2007 EXHIBITORS

RACO continues to grow and provide the latest information on services and products to help you manage records. The following vendors exhibited at RACO 2007:

  • Appligent, Inc.
  • ASRC Management Services
  • Blue Horse Digital
  • Bravera, Inc
  • CEXEC, Inc.
  • Document Automation & Production Service (DAPS)
  • FIRM
  • Infolinx System Solutions
  • Iron Mountain Government Services, Inc.
  • JP Morgan Chase
  • Labat-Anderson, Inc.
  • Millican & Associates
  • NARA - Electronic Records Archives (ERA) Program
  • NARA - Federal Records Center Program
  • NARA - National Records Management Program
  • NARA - National Records Management Training Program
  • National Institutes of Health/NITAAC
  • Privasoft
  • SI International
  • Tower Software
  • Triadd Software Corp.
  • UNICOR


Exhibitor Sponsorships Levels for RACO 2007

Tuesday, May 08, 2007 - Ronald Reagan Building and International Trade Center, Washington, DC

Sponsorship Level: $25,000 - ARCHIVIST ACHIEVEMENT AWARDS LUNCHEON
View the program from the 2006 Award's Luncheon

  • Waive conference registration fees for up to 12 company representatives/guests
  • Provide two 10' x 10' exhibit spaces with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 12 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks

Sponsorship Level: $18,000 - NETWORKING RECEPTION

  • Waive conference registration fees for up to 10 company representatives/guests
  • Provide 10' x 10' exhibit space with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 10 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks

Sponsorship Level: $15,000 - CONTINENTAL BREAKFAST

  • Waive conference registration fees for up to 9 company representatives/guests
  • Provide 10' x 10' exhibit space with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 9 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks

Sponsorship Level: $12,000 - MORNING AND AFTERNOON BREAKS

  • Waive conference registration fees for up to 6 company representatives/guests
  • Provide 10' x 10' exhibit space with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 6 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks


LOCATION OF RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER

The International Trade Center (ITC) is located at 1300 Pennsylvania Avenue, NW at DC Metro rail Blue Line Stop Federal Triangle. For driving instructions go to ITC's web site.

LODGING

The following hotels are located near the ITC and Metro rail stations or have easy Metro rail access:

  1. Court Yard Marriott (800-321-2211) 1533 Clarendon Boulevard, Arlington, VA 22209
  2. Omni Shoreham (202-265-7972) 2500 Calvert Street, Washington, DC 20008
  3. The Fairmont (202-457-5010) 2401 M Street NW, Washington, DC 20037
  4. Hotel Washington (202-638-5900)  515 15th Street NW, Washington DC 20004-1099
  5. J.W. Marriott (202-393-2000)   1331 Pennsylvania Avenue NW, Washington DC 20004
  6. Willard InterContinental Washington    (202-628-9100) 1401 Pennsylvania Avenue NW, Washington DC 20004

Please contact hotels directly for reservation and room rate information. We recommend that reservations be made promptly to ensure room availability. The above hotels are convenient to the RACO 2006 Conference at the ITC, 1300 Pennsylvania Avenue NW, Washington DC.

"NARA does not discriminate on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, and status as a parent in its records management training classes and RACO Conference."

Updated: June 1, 2007

* Please see our Privacy Statement

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