App. A - Templates, Flowcharts, Boilerplate Language, and Examples

A. IBR Letter Templates

• Template 1. Letter Requesting IBR Approval from Director | [download Word file]
• Template 2. Letter Notifying Director of Removal of IBR

B. Decisional Flowcharts

1. IBR Status

• Flowchart 1. Determine Status of IBR Material
• Flowchart 2. Determine Appropriate SUPP INFO Language Based on IBR Status
• Flowchart 3. Determine Appropriate DATES Language Based on IBR Status

2. Structure of Regulatory Text

• Flowchart 4. Determine Available Structure for Your Rulemaking
• Flowchart 5. Choose Best Option Available for Your Rulemaking

C. Boilerplate Language

Boilerplate 1. Preamble

• DATES Caption —Required  
• Discussion for currently-approved IBR material

Boilerplate 2. IBR Language in Regulatory Text —Required

• Option 1: Single IBR publication section
• Option 2: Dedicated IBR paragraph
• Option 3: Centralized IBR section

Boilerplate 3. Enforcement Language in IBR Text — Optional*

D. Examples

1. Description of Publications

• Example 1-1: Identifying an ASTM publication
• Example 1-2: Identifying an SAE publication

2. Preamble

• Example 2-1: DATES, new and currently-approved IBR material
• Example 2-2: Preamble, reasonably available language
• Example 2-3: Preamble, IBR summary
• Example 2-4: Preamble, reasonably available language with IBR summary elsewhere in preamble
• Example 2-5: Preamble, currently-approved IBR material – proposed rule
• Example 2-6: Preamble, currently-approved IBR material – final rule

3. Regulatory Text – Add or update IBR material

• Option 1: Single IBR publication section (Examples 3-1 — 3-4)
• Option 2: Dedicated IBR paragraph (Examples 3-5 — 3-8)
• Option 3: Centralized IBR section (Examples 3-9 — 3-11)

4. Amendatory Instructions – Remove IBR material

• Example 4-1. Instructions to remove publications from a centralized IBR section

5. Request Letters

• Example 5-1: New, existing, and currently-approved material; redesignated centralized IBR section
• Example 5-2: Existing material consolidated into centralized IBR section

Download Appendix A