AC 27. 2022
Date: April 5, 2022
Memorandum to Federal Agency Contacts: General Records Schedule Transmittal 32 and Updates to GRS FAQs
The Office of the Chief Records Officer is pleased to announce the publication of General Records Schedule (GRS) Transmittal 32. It is now available on our website at http://www.archives.gov/records-mgmt/grs/.
This transmittal publishes updates and additions to seven previously approved schedules:
- GRS 2.4 Employee Compensation and Benefits Records
- GRS 2.7 Employee Health and Safety Records
- GRS 4.2 Information Access and Protection Records
- GRS 4.4 Library Records
- GRS 5.3 Continuity and Emergency Planning Records
- GRS 5.6 Security Management Records
- GRS 5.7 Administrative Management and Oversight Records
Please see the transmittal memo for details about specific changes to these schedules. The transmittal includes only schedules that have been revised since the last transmittal. All current General Records Schedules are available on the GRS website.
Along with this transmittal we are also issuing the following updated GRS FAQs:
An updated GRS CSV file is available on our machine-implementable GRS website. We are issuing an update to the FAQs About the General Records Schedules (GRS) Machine-Implementable Format noting the addition of a new field to the CSV file to indicate when the item was last updated.
Agency responsibilities:
- Agency Records Officers must disseminate the revised GRS within their agencies no later than October 4, 2022.
- If your agency intends to use agency-specific schedule items instead of any new or revised item in this GRS transmittal, you must inform us at GRS_Team@nara.gov by August 2, 2022. You will need to provide the agency-specific schedule and item numbers as well as the related GRS items. If you require more time to submit a GRS notification, please email the GRS Team prior to the due date.
- Agencies wishing to use new agency-specific schedule items for previously issued GRS items must submit a new schedule requesting a deviation from the GRS.
For more information, please see the GRS web page. If you have any questions about the GRS, please contact GRS_Team@nara.gov.
LAURENCE BREWER
Chief Records Officer
for the U.S. Government