Frequently Asked Questions about GRS 2.7, Employee Health and Safety Records

Updated:  April, 2024

1.  What records do items 060 and 061 cover?

These items apply to medical case files for employees, contractors, and interns.

QUESTIONS ABOUT VACCINE ATTESTATIONS, PROOF OF VACCINATION RECORDS AND SYMPTOM SCREENING RECORDS (ITEMS 060 TO 066)

2. Which federal employees or contractors are covered by these items?

These items apply to employees and contractors working for the executive branch. This includes members of the Armed Forces and the National Guard in federal service. It also includes employees of contractors working for the executive branch. (See Executive Order 13991 Sec. 7. Scope. (a) (i).)

3.  Must agencies create or collect these records?

No. Agencies should follow the Safer Federal Workplace guidance on creation and collection of the records. The GRS provides agencies with the authority to dispose of any records they collect.

4. Must agencies schedule copies of vaccination information volunteered from the public?

No. An agency does not need an approved disposition authority from NARA. Agencies do not ask for this documentation, so it is non-record.

5.  Where should my agency file these records?

NARA does not tell agencies how to file their records. The GRS only provides authority to dispose of records. Agencies may file these records in Employee Medical Files and use their authority for those records. Consult the Safer Federal Workplace or Office of Personnel Management for more guidance.

6.  Does item 063 apply to vaccine attestations received from new hires?

Yes. Agencies may collect these records during the onboarding process. However, they should ultimately be kept with other agency vaccine attestation records. Agencies also may file these records in occupational health files.

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