Records Managers
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RACO 2009: Collaborating Across Boundaries: Government Records and Social Media


Thursday, May 28, 2009

NARA's 21st Annual Records Administration Conference (RACO 2009)


RACO 2009 Blog and Twitter

Get updates and important information through the RACO 2009 blog at:
http://blogs.archives.gov/raco/

Follow RACO 2009 on Twitter at:

RACO 2009 Presentations

8:30 - 9:00 a.m.
What is Social Media?
Robin Riat, Senior Records Analyst, Central Plains Region Records Management Program, NARA

9:00 - 10:00 a.m. KEYNOTE
RACO: Collaborating Across Boundaries: Government Records and Social Media
Beth Noveck, Assistant Director, United States Deputy Chief Technology Officer for Open Government, Office of Science and Technology Policy

10:30 - 11:30 a.m.
Records Management Implications: Implementing Social Media
Arian D. Ravanbakhsh, Electronic Records Policy Analyst, Modern Records Program, NARA

Records Management Implications of Implementing Social Media Tools: Thoughts From the Archivists' Legal Counsel
Jason R. Baron, Director of Litigation, Office of General Counsel, NARA

Toolkit for Managing Electronic Records
Susan J. Sullivan, CRM, Electronic Records Policy Analyst, Modern Records Program, NARA

11:30 - 1:00 p.m.

Presentation of the Archivist Achievement Awards
Adrienne C. Thomas, Acting Achivist of the United States

1:00 - 2:00 p.m.
Social Media: Why, What, and How
Jeffrey Levy, Director of Web Communications, U.S. Environmental Protection Agency

Social Media Policy - The Balancing Act
Lovisa A. Williams, Senior Technology Advisor for Public Diplomacy, Department of State

2:00 - 3:00 p.m.
Grassroots efforts: Collaborating Across Boundaries
Jaqi Ross, Communication Advisor, Internal Revenue Service, Department of the Treasury

Living Intelligence
Chris Rasmussen, Social Software Knowledge Manager, U.S. Intelligence Community

3:30- 4:30 p.m.
Social Media for Health Marketing
Erin Edgerton, Senior Social Media Strategist, National Center for Health Marketing, Centers for Disease Control and Prevention

Social Media for Scientists: Are there Apps for that?
David Govoni, Senior Web Advisor, Geospatial Information Office, U. S. Geological Survey

Earthquakes and You
Scott Horvath, Public Affairs Specialist/Web Developer, U.S. Geological Survey


The RACO 2009 Registrar is:
Annie Mitchum
National Archives and Records Administration
NWM, Room 5320
8601 Adelphi Road
College Park, MD 20740-6001
e-mail (preferred): nara.recordsmgttraining@nara.gov
Tel.: (301) 837-0660
Fax: (301) 837-3699


EXHIBITORS INFORMATION

The RACO Exhibits Coordinator is:
Elizabeth Philpott
National Archives and Records Administration
NWM, Room 2100
8601 Adelphi Road
College Park, MD 20740-6001
Tel.: (301) 837-0603
Fax: (301) 837-3698
e-mail: elizabeth.philpott@nara.gov

RACO 2009 EXHIBITOR POLICY

1. When and where will NARA host RACO in 2009?

National Archives and Records Administration (NARA) will host the 21st annual Records Administration Conference on Thursday, May 28, 2009, at the Ronald Reagan Building and International Trade Center (ITC), 1300 Pennsylvania Avenue NW, Washington, DC 20004. The conference program runs from 8:00-5:00pm.

2. How do I sign up to Exhibit at RACO 2009?

Fill out the Exhibitor Registration Form with the names of your company representatives and your payment information. You should also indicate your top two desired booth locations on the form. See the Amphitheater and Oceanic Suite floor plans to choose your location.

3. What is RACO?

RACO is an annual one-day conference on Federal records management issues and is hosted by NARA. Over 500 Federal records officers, records management professionals, information managers, and information technology professionals regularly attend RACO.

4. What is NARA?

NARA is an independent Federal agency within the Executive Branch. NARA is responsible for safeguarding and preserving the records of our Government. NARA establishes policies and procedures for managing U.S. Government records, preserves the permanently valuable records in the National Archives of the United States, and assists Federal agencies in documenting their activities. NARA assists Federal agencies with administering records management programs, scheduling records, training staff in records management principles, and retiring noncurrent records to Federal records centers.

5. What is the fee to exhibit at NARA's Records Administration Conference (RACO)?

The exhibition fees are as follows:

Premier space in the Amphitheater Foyer $2000
Standard space in the adjacent Oceanic Suite $1850

6. What is the size of an exhibit area?

Each exhibit area is 10' x 10'. Exhibits located in the Amphitheater Foyer may not exceed 10 feet in height. Exhibits located in the Oceanic Suite may not exceed 8 feet in height. NARA reserves the right to require Exhibitors to adjust exhibited materials to ensure display specifications.

7. What if the size of my exhibit exceeds the specified dimensions of the exhibit area?

If your exhibit will exceed the specified dimensions of the exhibit area, you must purchase the adjacent exhibit area(s) to accommodate the size of your exhibit. Both exhibit spaces must be vacant at the time that you select your exhibit space. Your exhibit may not exceed the dimensions of the exhibit area(s) that you purchased.

8. How are the exhibit spaces assigned?

Exhibit spaces are assigned by the RACO Exhibits Coordinator on a First Come First Served basis. In order to reserve your selected exhibit space, payment must be received within 3 business days from the date you select the exhibit space. PLEASE NOTE: NARA reserves the right to move exhibit spaces. If NARA requires a change to an Exhibitor's pre-selected exhibit space, NARA will notify the Exhibitor.

9. Who may occupy my assigned/allocated exhibit space?

Only the registered representatives of the Exhibitor may occupy an exhibit space. Subleasing, reassignment or assignment of part of an exhibit space is strictly prohibited.

10. Who may visit my assigned/allocated exhibit space?

Exhibits will be open to registered RACO attendees without regard to race, color, creed, national origin, physical disability, gender, sexual preference or age. Additionally, every effort will be made by Exhibitors to provide full access to the exhibition for disabled individuals, as stipulated in Section 504 of Public Law 93 112, as amended.

11. What is provided to the Exhibitors?

Exhibitors are provided with a 6' x 30" skirted table, one (1) 20 amp line of electricity, 2 chairs, and one (1) waste basket.

12. How many representatives are included in the exhibit space fee?

The fee includes break service, lunch, conference attendance, and networking reception for two (2) company/agency representatives. Each additional representative over two (2) must pay the full price conference registration fee:

Early Bird Registration $295 by April 30, 2009
General Registration $325 by May 22, 2009
Late/On-Site Registration $350(Lunch is not guaranteed)

13. What is the cancellation/refund policy for Exhibitors?

Fees are non-refundable if the Exhibitor cancels within 60-days of the conference. NARA reserves the right to cancel any exhibit space rental for misrepresentation of products to be displayed or nonpayment of exhibit space rental.

14. What payment methods are accepted?

Exhibitors may pay by MasterCard, Visa, American Express or by check. Exhibitors must send the Registration Form with payment information to the attention of the NARA Exhibits Coordinator. Checks should be made out to NATFB (which is the National Archives Trust Fund Board) and sent to the RACO Exhibits Coordinator. Purchase Orders are not acceptable payment for the RACO 2009 conference. The RACO Exhibits Coordinator will confirm receipt of payment by E-mail within 5 business days.

15. Can we ship equipment to the ITC?

Yes, exhibit materials can be shipped directly to the ITC prior to the conference. The ITC has mandatory off-site X-Ray/Screening procedures for all materials delivered to the Reagan Building. There will be an instruction sheet included in your Exhibitor's package.

Exhibitors are responsible for return shipping of their materials at the end of the conference. Mailing forms/labels are available from the ITC Business Office.

16. Are phone lines/internet accesses available?

Yes, but there is an extra fee for these services. The required ITC Telecommunications Order Forms (Trade Shows) for phone lines/internet access will be provided by the Exhibits Coordinator.

17. When must we set-up and strike our exhibit?

You must set-up your exhibit either between 6:30 p.m. and 8:00 p.m. on Wednesday, May 27, 2009; or between 6:15 a.m. and 7:15 a.m. on Thursday, May 28, 2009.

You must strike your exhibit between 3:30 p.m. and 4:00 p.m. on Thursday, May 28, 2009.

18. May Exhibitors attend the conference sessions?

Yes, the Exhibitor registration includes attendance at the conference sessions.

19. May we hand out giveaway items or hold a drawing?

Giveaway items are permitted so long as any giveaway items are available to anyone who attends RACO. Drawings are permitted so long as the drawing is open to anyone who attends RACO and attendees do not pay to enter the drawing. In selecting giveaway items and conducting drawings, Exhibitors are encouraged to be sensitive to the ethical rules that are binding on federal employees. Please note, these ethical rules may be interpreted differently by different agencies.

20. May I post signs, displays or exhibits in space other than my exhibit space?

No. Exhibits, signs or displays are prohibited in the public areas or elsewhere in the premises of the host facility.

21. May I use media devices as a means of presentation at my exhibit?

Exhibitors may use media devices so long as the method of demonstration or presentation does not interfere with the conference or other Exhibitors. Megaphones, loudspeakers or similar methods of attracting attention are prohibited. NARA reserves the right to prohibit an Exhibitor from using any media device that interferes with the conference or other Exhibitors.

22. Who is the RACO Exhibits Coordinator?

The RACO Exhibits Coordinator is:
Elizabeth Sears
RACO Exhibits Coordinator
National Archives and Records Administration
NWM, Room 2100
8601 Adelphi Road
College Park, MD 20740-6001
Tel.: (301) 837 0603
Fax: (301) 837 3698
e-mail: Elizabeth.Philpott@nara.gov

25. How do I contact the ITC?

Visit their web site at www.itcdc.com

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RACO 2009 EXHIBITORS

RACO continues to grow and provide the latest information on services and products to help you manage records. The following vendors are exhibiting at RACO 2009:

  • ASRC Management Services
  • Autonomy
  • C2 Technologies, Inc.
  • Diversified Information Technologies, Inc.
  • Document Automation and Production Service (DAPS)
  • DOMA Technologies
  • Intekras, Inc.
  • Labat-Anderson, Inc.
  • Lockheed Martin
  • Millican & Associates, Inc.
  • NARA - Electronic Records Archives (ERA)
  • NARA - Federal Records Centers Program
  • NARA - National Records Management Program (NRMP)
  • NARA - National Records Management Training Program
  • NARA - Space and Security Management Division
  • National Institutes of Health/NITAAC
  • Open Text Corporation
  • Quality Associates, Inc.
  • SpacesaverInfolinx Records Management
  • UNICOR

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Exhibitor Sponsorships Levels for RACO 2009

Thursday, May 28, 2009 - Ronald Reagan Building and International Trade Center, Washington, DC

Sponsorship Level: $25,000 - ARCHIVIST ACHIEVEMENT AWARDS LUNCHEON

  • Waive conference registration fees for up to 12 company representatives/guests
  • Provide two 10' x 10' exhibit spaces with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 12 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks

Sponsorship Level: $18,000 - NETWORKING RECEPTION

  • Waive conference registration fees for up to 10 company representatives/guests
  • Provide 10' x 10' exhibit space with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 10 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks

Sponsorship Level: $15,000 - CONTINENTAL BREAKFAST

  • Waive conference registration fees for up to 8 company representatives/guests
  • Provide 10' x 10' exhibit space with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 8 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks

Sponsorship Level: $12,000 - MORNING AND AFTERNOON BREAKS

  • Waive conference registration fees for up to 6 company representatives/guests
  • Provide 10' x 10' exhibit space with 20 amp line of electricity and internet access (Amphitheater Foyer)
  • Validate ITC parking for up to 6 company representatives/guests
  • Receive appropriate recognition of support through signage and program remarks

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LOCATION OF RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER

The International Trade Center (ITC) is located at 1300 Pennsylvania Avenue, NW at DC Metro rail Blue Line Stop Federal Triangle.


LODGING

The following hotels are located near the ITC and Metro rail stations or have easy Metro rail access:

  1. Court Yard Marriott (800-321-2211) 1533 Clarendon Boulevard, Arlington, VA 22209
  2. Omni Shoreham (202-265-7972) 2500 Calvert Street, Washington, DC 20008
  3. The Fairmont (202-457-5010) 2401 M Street NW, Washington, DC 20037
  4. J.W. Marriott (202-393-2000)   1331 Pennsylvania Avenue NW, Washington DC 20004
  5. Willard InterContinental Washington    (202-628-9100) 1401 Pennsylvania Avenue NW, Washington DC 20004

Please contact hotels directly for reservation and room rate information. We recommend that reservations be made promptly to ensure room availability. The above hotels are convenient to the RACO 2009 Conference at the ITC, 1300 Pennsylvania Avenue NW, Washington DC.

"NARA does not discriminate on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, and status as a parent in its records management training classes and RACO Conference."

Updated: June 03, 2009

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