Key for SF 115 and Records Schedule Numbering

DAA-XXXX-XXXX-XXXX

Examples: DAA-0064-2011-0001; DAA-AU-2012-0006

(Total of 18 placeholders including dashes)

* see note 1

2010- Present

1. DAA = Disposition Authority Agency. The DAA prefix indicates a “born-in-ERA” schedule created by an agency
2. XXXX = 4 digit numerical Record Group (RG)
3. XXXX = 4 digit Fiscal Year (FY) when record schedule was registered
4. XXXX = 4 digit place holder for sequential records schedule numbers assigned within a FY

N1-XXX-XX-XXX

Examples: N1-118-93-001; N1-AU-09-0022

(Total of 13 placeholders including dashes)

* see note 1

1986- Present

1. N1 = NARA office symbol and general appraisal SF 115 type (N1)
2. XXX = 3 digit RG number
3. XX= 2 digit FY when SF 115 was registered
4. XXX = sequential SF 115 numbers assigned within a FY. For military record groups the sequential number is 3 or 4 digits

NC1-XXX-XX-XX

Examples: NC1-012-76-01; NC1-NU-84-001; 

(Total of 13 placeholders including dashes)

* see note 1

1976-1985

1. NC1 = NARA office symbol and general appraisal SF 115 type (NC 1)
2. XXX = RG number
3. XX = 2 digit FY when SF 115 was registered
4. XX = sequential SF 115 number assigned within a FY. For military record groups the sequential number is 2 or 3 digits

NC-XXX-XX-XXX

Examples: NC-015-76-002; NC-AFU-75-064

(Total of 13 placeholders including dashes)

* see note 1

1974-1976

1. NC = NARA office symbol
2. XXX = RG number
3. XX = 2 digit FY when SF 115 was registered
4. XXX = sequential SF 115 number assigned within a FY

NN-XXX-XXXXXX

Examples: NN-174-100 = NN-174-000100

(Total of 8 original placeholders, now extended to 13 including dashes)

1962-1974
(only SF 115s dated from 1973 are listed in RCS)

1. NN = Key/Definition
2. XXX= 3 digit FY code (174=1974)
3. The "1" in "174" represents type of action (1=agency external disposal request) and "74" equals FY code.
4. XXXXXX - 3 zeros added to sequential job number to establish a 13 digit format

N2-XXX-XX-XXX

Examples: N2-036-15-001; N2-059-16-001

(Total of 13 placeholders including dashes)

* see note 1

1. N2 = Internal re-appraisal conducted by NARA staff on previously permanent accessioned records.
2. XXX = RG number
3. XX = 2 digit FY when SF 115 was registered
4. XXX = 3 digit sequential job number

N9-XXX-XX-XXX

Examples: N9-025-01-001; N9-510-01-001

(Total of 13 placeholders including dashes)

1999- 2002

* see note 2

1. N9- select SF 115s to address word processing and email dispositions
2. XXX= 3 digit RG number
3. XX= 2 digit FY SF 115 was registered
4. XXX= 3 digit sequential SF 115 numbers