AC 39.2015

September 16, 2015

MEMORANDUM TO FEDERAL AGENCY CONTACTS: GRS Transmittal 25 - GRS 6.1, Email Managed Under a Capstone Approach

The Office of the Chief Records Officer is happy to announce the publication of GRS Transmittal 25, which issues GRS 6.1, Email Managed Under a Capstone Approach. The transmittal only adds new chapter GRS 6.1; all schedules in Transmittal 24 are still current and active.

GRS 6.1 is available only to agencies implementing a Capstone approach to managing email. Agencies choosing to use this GRS must submit a verification form (Form NA-1005) prior to implementation and must disseminate the schedule within 6 months. NOTE: Some browsers do not support viewing of PDF documents. For best results, it is recommend that Firefox or Internet Explorer be used to open the form, or that the form be downloaded directly.

NARA will release an online training module on how to fill out the verification form on October 13, 2015. The time between release of this Transmittal and release of this training will ensure that agencies have adequate time to review the GRS, its affiliated FAQ, and the verification form prior to the training. Agency Records Officers should also begin discussing the transmittal of GRS 6.1 with the appropriate agency stakeholders, including the Senior Agency Official (SAO) for Records Management, General Counsel, and Chief Information Officer. The NARA training is not mandatory, but encouraged.  Agencies may begin completing the verification form at any time.

For more information, please see the GRS web page. If you have any questions about the GRS, please contact GRS_Team@nara.gov.

PAUL M. WESTER, JR.
Chief Records Officer
for the U.S. Government

Attachment:
GRS Transmittal 25.pdf