Plain Writing Checklist
Use this checklist to see if your document meets plain language standards.
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Is the tone appropriate for the audience? Did you… |
Yes |
No |
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Write for the reader (average reader or subject matter expert)? |
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Are ideas organized logically? Did you… |
Yes |
No |
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Start with the main point? |
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Organize to serve the reader’s needs? |
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Use headings and subheadings consistently? |
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Include correct, unbroken links if document is a web communication, and didn’t use “click here”? |
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Does the document use the right words? Did you… |
Yes |
No |
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Use active voice? |
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Use the simplest tense possible (present tense is best)? |
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Use “must” to express requirements and avoid the use of “shall”? |
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Use everyday words (consider the audience)? |
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Use pronouns (“we” and “you”) to speak to the reader? |
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Omit unnecessary words? |
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Use short sentences? |
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Place words carefully? |
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Are the spelling and grammar correct? Did you… |
Yes |
No |
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Spell and capitalize words correctly? |
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Make subjects and verbs agree? |
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Use correct punctuation? |
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Is the document formatted for readability? Did you… |
Yes |
No |
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Use informative headings and subheadings if the document is lengthy? |
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Use white space for easy scanning? |
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Use lists and tables to simplify complex material? |
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