Research Our Records
1940 Census

How to Order

Use Form Number NATF 82 to order individual pages of Federal population census schedules, 1790-1940, used for genealogical research or as evidence of age and place of birth for employment, social security benefits, insurance, passports and other reasons.

Census Records

Introduction to Census Records

You can start your Census records search with only

  • the name of your relative or ancestor, and hopefully
  • the state he or she resided in

The first Federal Population Census was taken in 1790, and has been taken every ten years since. However, data from recent censuses are not available after 1940 because of a 72-year restriction on access to the Census. Most researchers find it most helpful to begin with the 1940 Census and work backwards to locate people in earlier generations.

The National Archives has the census schedules on microfilm available from 1790 to 1940, and free online access is available through our digitization partners at any National Archives facility.
(Please note: Most of the 1890 Census was destroyed in a Department of Commerce fire, though partial records are available for some states.)

What can the Census tell me?

Census records can provide the building blocks of your research, allowing you to both confirm information, and to learn more.

From 1850 to 1940, details are provided for all individuals in each household, such as:

Tip: Begin with the most current census year available and work backwards. With the 72-year restriction on access to the Census, the most current year available is 1940.
  • names of family members
  • their ages at a certain point in time
  • their state or country of birth
  • their parent's birthplaces
  • year of immigration
  • street address
  • marriage status and years of marriage
  • occupation(s)
  • value of their home and personal belongings
  • the crops that they grew (in agricultural schedules), etc.

Not all of this kind of information is available in every census. Before the 1850 Census, few of these details were recorded. From 1790-1840, only the head of household is listed and the number of household members in selected age groups.

For specifics on what information was collected in each census year, see Availability of Census Records About Individuals

How can I search the Census Records?

You can access census records many different ways:

Please note, due to staffing limitations, the National Archives can not conduct census research on your behalf.

PDF files require the free Adobe Reader.
More information on Adobe Acrobat PDF files is available on our Accessibility page.

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The U.S. National Archives and Records Administration
1-86-NARA-NARA or 1-866-272-6272

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