AC 15. 2021

Date: January 19, 2021 

MEMORANDUM TO ANNUAL REPORTING CONTACTS: 2020 Federal Agency Records Management Reporting Opening

Greetings!

Today marks the beginning of the 2020 Annual Federal Agency Records Management Reporting period. The reporting period runs from January 19, 2021 to March 19, 2021.

Agency Records Officers and those designated to respond to the 2020 Records Management Self-Assessment (RMSA) should have received two separate links to enter their agency's data. One link is for the 2020 RMSA; the other link is for the Federal Electronic Records and Email Management Maturity Model Report. These links cannot be forwarded to other individuals, so it is imperative that we have the correct point-of-contact information for your agency. If you did not receive these links and think you should have, or if you received the links and are no longer responsible for completing the RMSA for your agency, please contact rmselfassessment@nara.gov as soon as possible.
  
You should have recently received Microsoft Word and fillable PDF versions of both questionnaires for your convenience to use while gathering information and compiling the official response. Please do not return these forms to NARA, as your response must be recorded in the survey tool.

Your responses to questions in the RMSA may be subject to public release pursuant to FOIA. However, we will not release responses that contain detailed descriptions of agency activities without consulting your agency. Additionally, we plan to publicly release the data from your response to the Federal Electronic Records and Email Management Maturity Model Report on archives.gov, so please ensure the information is publicly releasable.  

As in previous years, we will be conducting a validation process. Your agency may be selected at random to provide additional documentation and/or take part in interviews to discuss your records management program activities.

You have until 11:59 p.m. ET, Friday, March 19, 2021, to complete the RMSA and the Federal Electronic Records and Email Management Maturity Model Report. We will be unable to accept submissions through the online system after this date. 
 
If you have any questions regarding the RMSA and/or the Federal Electronic Records and Email Management Maturity Model Report, please contact rmselfassessment@nara.gov. 

LAURENCE BREWER
Chief Records Officer
for the U.S. Government