AC 09.2023

December 16, 2022

Memorandum to Federal Records Management Contacts: Announcing the Capstone Resubmission Cycle

Resubmission of form NA-1005, Verification for the Use of GRS 6.1, is required every four years. 

The first resubmission cycle will open on January 31, 2023 and run through April 30, 2023. 

All agencies with an approved form NA-1005 form are required to resubmit the form during this time.   

Completed forms should be submitted to GRS_Team@nara.gov. However, forms should not be submitted before January 31, 2023.  

The NA-1005 form has been updated to reflect upcoming changes to GRS 6.1. Currently, the GRS 6.1 authorizes the Capstone approach for email. The updated GRS 6.1 will authorize the Capstone approach for other types of electronic messages, specifically instant messages, texts, and chats.

For more information about the requirements to resubmit the NA-1005 forms, see NARA Bulletin 2022-02, Resubmission of Capstone Forms. 

NARA will hold a webinar on January 24, 2023 at 2:00 pm Eastern to discuss how to use the revised form NA-1005. The webinar will also provide an overview of the latest Capstone guidance. Please be on the lookout for another email in January on how to register for the webinar.

If you have questions, please contact the GRS Team at GRS_Team@nara.gov.  

LAURENCE BREWER   
Chief Records Officer 
for the U.S. Government