AC 08. 2020

December 19, 2019

 

MEMORANDUM TO FEDERAL AGENCY CONTACTS: General Records Schedule Transmittal 30

 

The Office of the Chief Records Officer is pleased to announce the publication of General Records Schedule (GRS) Transmittal 30.  It is now available on our website at http://www.archives.gov/records-mgmt/grs/ and attached to this memo. The transmittal includes only newly issued schedules or those that have been revised since the last transmittal. All current General Records Schedules are available on our website.

 

This transmittal publishes new items in six schedules:

 

GRS 1.1 Financial Management and Reporting Records

GRS 2.1 Employee Acquisition Records

GRS 2.3 Employee Relations Records

GRS 2.4 Employee Compensation and Benefits Records

GRS 4.1 Records Management Records

GRS 4.2 Information Access and Protection Records

 

This transmittal also publishes updates to previously approved items in two schedules:

 

GRS 1.3 Budgeting Records

GRS 5.7 Agency Accountability Records

 

Agency Records Officers must disseminate the new schedules within their agencies no later than June 2020.

 

Use of the new GRS is mandatory and applies retrospectively and day-forward for all described records. If your agency intends to use agency-specific schedule items instead of any item in the newly issued schedules (see list above), you must inform us at GRS_Team@nara.gov by April 17, 2020. If you need an extension, please email the GRS Team prior to the due date. We do not approve late notifications. You will need to provide the agency-specific schedule and item numbers as well as the related GRS item. Agencies wishing to use agency-specific schedule items instead of any other GRS items must submit a new schedule requesting a deviation from the GRS.

 

For more information, please see the GRS web page. If you have any questions about the GRS, please contact GRS_Team@nara.gov.

 

 

Chief Records Officer

for the U.S. Government

 

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