AC 01. 2022

Date: October 01, 2021

MEMORANDUM TO FEDERAL AGENCY CONTACTS: 2022 Annual Move of Permanent Records

This communication is for Federal agencies storing permanent records in NARA's Federal Records Centers (FRCs).

The Transfer Requests for the 2022 Annual Move have been loaded into the Electronic Records Archives (ERA). Agencies may now log into the ERA Portal and submit them for transfer consideration. Please note that a secure connection  (VPN, Citrix) is required to access and sign into ERA.

In order to ensure timely transfer of permanent records, agencies need to complete all submission actions by December 1, 2021. Please note, to be fully submitted to NARA, a Transfer Request must be submitted in both the Transferring Official and Agency Approving Official roles.

While we are able to execute ERA actions for Transfer Requests, the physical movement of permanent records into archival facilities and acceptance of legal custody may be delayed due to continued impacts of COVID-19 on NARA’s operating status. 

The ERA Agency User Manual is a great resource for step-by-step instructions, ERA field definitions, and system information. Online ERA training is available and agencies may find lessons 1 and 2 particularly helpful as they cover the steps agencies must take when creating a transfer request and submitting a Transfer Request to NARA. 

If you have questions about getting started using ERA, identifying agency roles, and establishing user accounts, please contact NARA at ERAhelp@nara.gov or by phone at (877) 372-9594. If you have any questions about a particular transfer, difficulty locating eligible transfers, or general questions about the Annual Move, please send an email to annual.move@nara.gov. 

We appreciate your support in transferring and preserving the historically valuable records of your agency in the National Archives of the United States. We look forward to working with you on the 2022 Annual Move. 

LAURENCE BREWER
Chief Records Officer
for the U.S. Government