GRS Coverage
The GRS covers records that are common to all or most federal agencies. These records can be divided into two categories:
Administrative records related to the functions and activities that keep agencies running on a day-to-day basis. The GRS offers almost complete coverage of these records.
Examples of administrative functions:
- Financial transactions
- Human resources
- IT management
- Facilities management
Mission-support records related to functions that support the agency's mission indirectly. The GRS covers these records when their value and retention is similar government-wide.
Examples of mission-support functions:
- Legal counsel
- Public affairs
- Monitoring and evaluating how an agency carries out its mission.
The GRS does not cover records that document an agency’s mission-related activities. Agencies must submit agency-specific disposition schedules for those records.
Current GRS coverage
|
Administrative Functions |
Mission-Support Functions |
|---|---|
| Financial Management (GRS 1.1) |
Transitory & Intermediary Records (GRS 5.2) |
| Grants and Cooperative Agreements (GRS 1.2) | Email & Other Electronic Messages (Capstone) (GRS 6.1) |
| Budget (GRS 1.3) | Federal Advisory Committees (GRS 6.2) |
| Employee Acquisition (GRS 2.1) | Public Affairs (GRS 6.4) |
| Employee Management (GRS 2.2) |
Public Customer Service (GRS 6.5) |
| Employee Relations (GRS 2.3) | |
| Employee Compensation & Benefits (GRS 2.4) | |
| Employee Separation (GRS 2.5) | |
| Employee Training (GRS 2.6) | |
| Employee Health & Safety (GRS 2.7) | |
| Employee Ethics (GRS 2.8) | |
| Information Technology Management (GRS 3.1 and GRS 6.3) | |
| Information Security [Cybersecurity] (GRS 3.2) | |
| Records Management (GRS 4.1) | |
| Information Access & Protection (GRS 4.2) | |
| Library (GRS 4.4) | |
| Digitizing Records (GRS 4.5) | |
| Common Office Records (GRS 5.1) | |
| Continuity and Emergency Planning (GRS 5.3) | |
| Facility, Equipment, Vehicle, Property, and Supply (GRS 5.4) | |
| Mail, Printing, and Telecommunication Service Management (GRS 5.5) | |
| Security Management (GRS 5.6) | |
| Administrative Management & Oversight (GRS 5.7) | |
| Administrative/IT Help Desk (GRS 5.8) |
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