Frequently Asked Questions about GRS 5.3, Continuity and Emergency Planning Records
Updated: April 2024
1. Item 010 says to destroy records when 3 years old or 3 years after superseded or obsolete. How should my agency implement this item?
Your agency will need to identify the proper event to use as the starting point for retention. Retention might be age-based or event-based (the event being when the record becomes superseded or obsolete). You may then destroy the records 3 years after the event. Some records covered by this item are kept until 3 years after they are superseded or obsolete, such as procedures or plans. Others can be destroyed based on their age, such as a briefing or report.