ERA Annual Move Defined
The Annual Move is NARA’s process for transferring legal and physical custody of permanent records from agencies stored at the Federal Records Centers (FRCs) to NARA archival custodial units across the nation. It is a uniquely cross-functional activity that supports NARA’s core mission of preserving the permanently valuable records of the Federal government.
The Annual Move:
- Facilitates the accessioning of permanent records
- Supports the core mission of preserving the permanently valuable records of the Federal government
- Process for transferring legal and physical custody of permanent Federal records from agencies stored at the Federal Records Centers (FRCs) to archival custodial units across the nation
- Overseen by the Annual Move Coordinating Group (annual.move@nara.gov)
- NARA provides agencies with pre-populated Transfer Requests (TRs) in the Electronic Records Archives (ERA) for all permanent records stored in FRCs
- NARA creates these TRs on an annual basis, since the overwhelming majority of such records become eligible on January 1 of the disposition year (that is, the year in which the records are eligible to be accessioned into the National Archives)
Note: The Annual Move will continue to transfer analog records in FRC custody beyond the OMB/NARA M-23-07 memo deadline of June 30, 2024.