Administering a Grant

After you are awarded an NHPRC grant, you should download our Introduction to Financial Management for Grant Recipients. This guide will provide practical information about what is expected from grantees in terms of fiscal accountability.

We have prepared a short presentation on Managing the Finances of Your NHPRC Grant

eGMS and Login.gov 

All award recipients must first register with NHPRC’s eGMS Reach grants management system using a Login.gov account. Please follow these instructions. 

NHPRC Forms and Instructions

Policies, Forms, and Other Information for Organizations with an NHPRC Grant

General Terms and Conditions for Awards

• Offer Acknowledgement Form
• NHPRC Accounting System and Financial Capability Questionnaire
• General NHPRC Requirements
• Cost-Share Obligations
• Publicity Requirements for NHPRC Grant

NHPRC Budget Form and Instructions

• NHPRC Budget Form
• Instructions for Preparing a Revised Budget

Financial Reporting

All annual and final financial reports must use Federal Financial Report, SF-425. To view and download the required forms, you will need the Acrobat Reader. 

Please visit the Post-Award Reporting Forms page on Grants.gov to download the SF-425. Instructions are included at the bottom of the form.

Narrative Reporting

• Narrative Reporting

Payment Instructions

To request grant funds, you must use the Request for Advance or Reimbursement, Standard Form 270. A link to this form and detailed instructions can be found on our Payment Instructions for Grantees page.

Extension Requests

After discussing your request with your Program Officer, you will need to submit a formal Extension Request.

Applicable Federal Regulations and Requirements

• Office of Management and Budget and the Commission Grants Circulars.
   
• 36 CFR Part 1206 — National Historical Publications and Records Commission - General information
   
• 36 CFR Part 1208 — Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities Conducted by the National Archives and Records Administration
   
• 36 CFR Part 1211 — Nondiscrimination on the Basis of Sex in Education Programs and Activities Receiving or Benefitting from Federal Financial Assistance
   
• 36 CFR Part 1212 — Governmentwide Requirements for Drug-Free Workplaces
   
• 2 CFR Parts 1-200 — Subtitle A Office of Management and Budget Guidance for Grants and Agreements
   
• 2 CFR Part 2600 — Federal Agency Regulations for Grants and Agreements: Chapter XXVI: National Archives and Records Administration
   

  NHPRC grantees and sub-recipients must comply with the requirements of the "Buy American Act" (41 U.S.C. 10a-c) which requires that they purchase only American-made equipment and products in expending grant funds.

• In addition, see important policy guidance on providing meaningful access to individuals with limited English proficiency, as provided by Title VI of the Civil Rights Act of 1964 in this Appendix.

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Announcement Archives

A list of all grant opportunities from 2016-2024 sorted by calendar year under which the application was made.