RACO 2008 Atlanta: Case Studies in Effective Records Management
Tuesday, September 9, 2008
NARA's 5th Annual Regional Records Administration Conference (RACO 2008 Atlanta)
Date:
Tuesday, September 9, 2008
Location:
The Fabulous Fox Theatre
660 Peachtree Street, NE
Atlanta, GA
RACO 2008 Atlanta Program
- KEYNOTE: "Gone With The Wind"-Thoughts From the Archivist's Lawyer on Managing the
Government's Ephemeral Electronic Records
Our keynoter, Jason R. Baron, is NARA's Director of Litigation and a frequent lecturer and author on e-recordkeeping and e-discovery. His address will provide guidance on new Federal and State e-discovery rules and the importance of responsibly managed electronically-stored information for evidentiary purposes; definitions of novel e-formats, including email, instant messaging,wikis, blogs, and other Web 2.0 applications, and their impact on traditional records management and access; and predictions on e-discovery and enterprise content management. - Thinking about Taking the RMA Leap? Hear from Those Who Did So...and Survived
Donna Read (NARA), moderator. Panelists: Colby Albasini and Renay Nelson (NASA), and Gwen Sanderlin (NOAA) - Web 2.0, Wikis, Blogs: Practicing RM in a Collaborative World
Arian Ravanbakhsh (NARA) moderator. Panelists: Robin Riat (NARA) and Jesse Wilkins (Access Sciences Corporation) - Goodbye Flipchart, Hello Flatpanel: RM Training in 2008
Stephanie Fawcett (NARA), moderator. Panelists: Ethel Abeita (Bureau of Indian Affairs, DOI) and Erin Tecce (Risk Management Agency, USDA) - Three Years after Katrina: Are Records Managers Better Prepared for the Next Big One?
Howard Lowell (NARA), moderator. Panelists: Debra Byrne (National Finance Center, USDA), Julie Framingham (Council of State Archivists), and Doris Hamburg (NARA)
Attendees may be eligible to earn CLE, CEU and CRM Credits. Please contact the Registrar at gina.williams@nara.gov if you would like more information.
REGISTER ONLINE NOW FOR RACO 2008 ATLANTA!
- Regular Fee: $200
- Early Bird Registration Fee: $175 (by August 10)
- Student Fee: $125 (Student ID must be provided)
RACO 2008 ATLANTA Registrar:
Gina C. Williams
National Archives and Records Administration
NRCAR, Room 114
4712 Southpark Blvd.
Ellenwood, GA 30294
Tel.: (404) 736-2829
Fax: (404) 736-2923
e-mail: gina.williams@nara.gov
The RACO 2008 ATLANTA Exhibits Coordinator is:
Edward (Ted) Dukes
National Archives and Records Administration
NRCAR, Room 114
4712 Southpark Blvd.
Ellenwood, GA 30294
Tel.: (404) 736-2831
Fax: (404) 736-2923
e-mail: edward.dukes@nara.gov
RACO 2008 ATLANTA EXHIBITOR POLICY
1. What is RACO 2008 ATLANTA?
RACO 2008 ATLANTA celebrates the fifth anniversary of the National Archives and Records Administration's regional Records Administration Conferences, which are one-day events on Federal records management issues. Hosted this year by NARA's Southeast Region, over 200 records officers, records management and legal professionals, information managers, and information technology professionals from Federal, State, and Local Governments, the Academic Community, and the private sector are expected to attend.
2. What is NARA?
NARA is an independent Federal agency within the Executive Branch. Responsible for safeguarding and preserving the records of our Government, it establishes policies and procedures for managing Federal records, preserves the permanently valuable records in the National Archives of the United States, and assists Federal agencies in documenting their activities. Examples of NARA assistance include the administration of records management programs, scheduling of records, staff training, and the retirement of non-current records to Federal records centers.
3. When and where will NARA host its regional RACO in 2008?
NARA will host its 5th annual regional Records Administration Conference (RACO) on Tuesday, September 9, 2008, at the Fabulous Fox Theatre, 660 Peachtree Street, NE, Atlanta, GA. The conference program will run from 8:00-4:30 pm.
4. How do I sign up to Exhibit at RACO 2008?
Fill out the Exhibitor Registration Form with the names of your company representatives and your payment.
5. What is the fee to exhibit at NARA's Records Administration Conference (RACO)?
The exhibition fees are as follows:
Early Bird (by August 10) $625
Regular (after August 10) $750
6. What is the size of an exhibit area?
Each exhibit area is approximately 64 square feet (8' x 8'). NARA reserves the right to require Exhibitors to adjust exhibited materials to ensure compliance with display specifications.
7. What if the size of my exhibit exceeds the specified dimensions of the exhibit area?
If your exhibit will exceed the specified dimensions of the exhibit area, you must purchase the adjacent exhibit area(s) to accommodate the size of your exhibit. Exhibit spaces involved must be vacant at the time that you select your exhibit space, and your exhibit may not exceed the dimensions of the exhibit area(s) that you purchased.
8. How are the exhibit spaces assigned?
Exhibit spaces are assigned by the RACO Exhibits Coordinator on a First Come First Served basis. All exhibit spaces will be placed in the Grand Salon, which is adjacent to the Egyptian Ballroom and where the continental breakfast and morning and afternoon breaks will be served. In order to reserve your exhibit space, payment must be received within 3 business days from the date you register. PLEASE NOTE: NARA reserves the right to move exhibit spaces. If a change is required, NARA will so notify the Exhibitor.
9. Who may occupy my assigned/allocated exhibit space?
Only the registered representatives of the Exhibitor may occupy an exhibit space. Subleasing, reassignment or assignment of part of an exhibit space is strictly prohibited.
10. Who may visit my assigned/allocated exhibit space? Exhibits will be open to registered RACO attendees without regard to race, color, creed, national origin, physical disability, gender, sexual preference or age. Additionally, every effort will be made by Exhibitors to provide full access to the exhibition for disabled individuals, as stipulated in Section 504 of Public Law 93 112, as amended.
11. What is provided to the Exhibitors?
Exhibitors are provided with a 6' x 30" skirted table, one (1) 20 amp line of electricity, and two (2) chairs.
12. How many representatives are included in the exhibit space fee?
The fee includes break service, lunch, and conference attendance for two (2) company/agency representatives. Each additional representative (beyond two) must pay the full conference registration fee:
Early Bird Registration $175
Late Registration $200 (after August 10)
13. What is the cancellation/refund policy for Exhibitors?
Fees are non-refundable if the Exhibitor cancels within 45-days of the conference. NARA reserves the right to cancel any exhibit space rental for misrepresentation of products to be displayed, or for nonpayment of the exhibit space rental fee.
14. What payment methods are accepted?
Exhibitors may pay by MasterCard, Visa, and American Express, or by check. Exhibitors must fax or send the Registration Form with payment information to the attention of the NARA Exhibits Coordinator. Checks should be made out to NATFB (National Archives Trust Fund Board) and also sent to the RACO Exhibits Coordinator. Purchase Orders are not acceptable as means of payment. The RACO Exhibits Coordinator will confirm receipt of payment by email within 5 business days.
15. May we ship equipment in advance?
Yes, exhibit materials can be shipped directly to NARA prior to the conference for delivery to the Fox Theatre by 6:00 a.m. on the morning of the event. There will be an instruction sheet included in your Exhibitor's package.
Exhibitors are responsible for return shipping of their materials at the end of the conference, including the provision of mailing forms/labels. NARA can ship the materials from its facility the day after the event, as long as completed shipping labels have been affixed to the materials.
16. Are phone lines/internet accesses available?
No. Exhibitors should make arrangements to use broadband service for Internet access and to use cellular phones for phone communications.
17. When must we set-up and strike our exhibit?
You must set-up your exhibit between 6:00 a.m. and 7:15 a.m. on Tuesday, September 9, 2008. You must strike your exhibit between 3:30 p.m. and 4:00 p.m. on Tuesday September 9, 2008.
18. May Exhibitors attend the conference sessions?
Yes, Exhibitor registration includes attendance at the conference sessions.
19. May we hand out giveaway items or hold a drawing?
Giveaway items are permitted so long as any giveaway items are available to anyone who attends RACO. Drawings are permitted so long as the drawing is open to anyone who attends RACO and attendees do not pay to enter the drawing. In selecting giveaway items and conducting drawings, Exhibitors are encouraged to be sensitive to the ethical rules that are binding on federal employees. Please note these ethical rules may be interpreted differently by different agencies.
20. May I post signs, displays or exhibits in space other than my exhibit space?
No. Exhibits, signs or displays are prohibited in the public areas or elsewhere in the premises of the host facility.
21. May I use media devices as a means of presentation at my exhibit?
Exhibitors may use media devices so long as the method of demonstration or presentation does not interfere with the conference or other Exhibitors. Megaphones, loudspeakers or similar methods of attracting attention are prohibited. NARA reserves the right to prohibit an Exhibitor from using any media device that interferes with the conference or other Exhibitors.
22. May Exhibitors serve as Event Sponsors?
Yes. Exhibitors can choose to sponsor the continental breakfast, the morning or afternoon breaks, or the luncheon. Please contact the RACO Exhibits Coordinator for sponsor eligibility requirements and fee information.
RACO 2008 ATLANTA EXHIBITORS
As part of RACO's mission to provide the latest information on records management services and products, the following vendors are exhibiting at RACO 2008 ATLANTA, to-date:
- NARA - Electronic Records Archives (ERA)
- NARA - Federal Records Centers Program
- NARA - National Records Management Program (NRMP)
- NARA - National Records Management Training Program
LODGING
The following hotels are located within a mile of the Fabulous Fox Theatre, 660 Peachtree Street NE, and easily accessible by the MARTA rapid rail system:
1. The Georgian Terrace (800-651-2316) 659 Peachtree Street NE, Atlanta, GA 30303
2. Hilton Atlanta (404-659-2000) 255 Courtland Street NE, Atlanta, GA 30303
3. Hyatt Regency Atlanta (404-577-1234) 265 Peachtree Street NE, Atlanta, GA 30303
4. Marriott Atlanta Marquis (404-521-0000) 265 Peachtree Center Avenue, Atlanta, GA 30303
5. Renaissance Atlanta Hotel Downtown (404-881-6000) 590 W. Peachtree Street NW, Atlanta, GA 30303
Please contact hotels directly for reservation and room rate information. We recommend that reservations be made promptly to ensure room availability.
"NARA does not discriminate on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, and status as a parent in its records management training classes and RACO Conference."
Updated: July 30, 2008
* Please see our Privacy Statement
