Records Management Self-Assessment (RMSA)
Each year, NARA requires all Federal agencies to conduct and submit to NARA an annual records management self-assessment (RMSA). The goal of the self-assessments is to determine whether Federal agencies are compliant with statutory and regulatory records management requirements. In FY 2012, of the 281 agencies that received the self-assessment, 241 responded, including all Cabinet-level agencies and those under the Executive Office of the President.
The 2012 report highlights some positive trends for improving recordkeeping by Federal agencies. The number of agencies that scored in the Low Risk category continues to rise. Many agency records management staff now participate in the design and development of electronic systems and work collaboratively with other units on issues related to electronic records. Also, agencies have increased their permanent electronic records transfer activity using the Electronic Records Archives, NARA’s strategic initiative to preserve and provide long-term access to the electronic records of the Federal Government.
NARA is pleased with the progress Federal agencies have made in managing their records. However there continues to be room for improvement. We are committed to continuing to work with Federal agencies to strengthen their records management programs so these scores improve. The actions taken in support of the Managing Government Records Directive will ensure records management success across the Federal government.
While the majority of Federal agencies remain at high to moderate risk of compromising the integrity, authenticity, and reliability of their records, we believe as the requirements of the Office of Management and Budget (OMB) and NARA Managing Government Records Directive issued in August of 2012 are implemented along with our other records management oversight activities we will continue to see improvements.
NARA will use the results of the RMSAs in other records management oversight projects including formal agency inspections. NARA has the authority to inspect the records management programs and practices of Federal agencies under 44 U.S.C. 2904 and 2906. NARA evaluates agencies for compliance with requirements stated in 44 U.S.C. Chapters 31 and 33 and the regulations in the Code of Federal Regulations (CFR) – specifically Subchapter B – Records Management of 36 CFR Chapter XII.