Records Managers

Electronic Records Management Automation: PRMD Goal A3.1
Opportunities for Federal Agency Staff

Federal agency records management, information management, and IT staff can get involved in PRMD Goal A3.1 projects in several ways. You can learn what other agencies are doing to automate electronic records management, you can learn what vendor solutions are on the market that could help your agency meet the goals of the PRMD, or you can actively participate with a working group of NARA and other agency staff to plan activities that support Goal A3.1.

Electronic Records Management (ERM) Automation Working Group

All interested Feds are welcome in the ERM Automation Working Group! In AC 14.2013, we invited Federal agency staff interested in Presidential Directive goal A3.1 to get involved in finding more economically viable automated solutions for electronic records management. In response to that call, a lively group of agency records officers, records management staff, and IT staff have formed an ERM Automation Working Group to share information, discuss automation strategies and challenges, and support NARA’s work on the comprehensive plan for goal A3.1 due in December 2013.

The group has monthly teleconferences and collaborates in a wiki between calls (https://max.omb.gov/community/x/5QlfJw ). Recent discussion topics have included different technical approaches for autocategorizing e-mail and other records. We’ve also discussed the value of standards in encouraging interoperability among different business and records systems

If you’d like to join the working group and get involved in the discussion about PRMD A3.1, send a note to PRMD@nara.gov and request to be added to the working group and wiki. Any Federal staffer with an interest is welcome.

Agency Presentations

The ERM Automation working group is sponsoring a series of agency presentations of innovative automated solutions for their Federal colleagues. The group has listed the questions that demos should address on the wiki to make sure other agencies can learn the most useful things about each implementation.

Join the working group to receive notifications of presentations.

Vendor Presentations

The ERM Automation Working Group is also sponsoring a series of vendor presentations to increase awareness of solutions that can help agencies increase automation in the management of their electronic records. Vendors will provide the presentations via webinar and will answer a series of standard questions so they all address the concerns of agencies under the Directive. Any vendor that wants to offer a presentation addressing our questions is welcome; NARA is not selecting or endorsing vendors who offer presentations.

NARA is establishing a new mailing list for vendor presentation invitations to avoid sending vendor information to people who do not want to receive it. NARA will not share the names or email addresses of agency staff with vendors.

To be added to the mailing list, send an email to rm.communications@nara.gov with the words "vendor presentation mailing list" in the subject line. In the body of the message, please include the email addresses of anyone we should add to the new distribution list.

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