Records Managers

NWM 18.2009

July 31, 2009

MEMORANDUM TO FEDERAL AGENCY RECORDS CONTACTS: NARA Bulletin 2009-03

I am pleased to notify you that NARA has issued NARA Bulletin 2009-03, Pre-accessioning permanent electronic records. This bulletin defines what the National Archives and Records Administration (NARA) means when discussing pre-accessioning of electronic records with archival value and describes the criteria for determining when pre-accessioning is appropriate.

NARA first issued a bulletin on pre-accessioning electronic records in 2006. Since then we have received a number of collections as pre-accessions. We have also seen agencies include pre-accessioning transfer language for permanent items on many new records schedules. This reissuance has been updated to inform agencies that pre-accessioning is available at no cost to the transferring agency and clarifies the conditions under which NARA will pre-accession cumulative or dynamically-maintained series of electronic records. The bulletin has been posted to our website at http://www.archives.gov/records-mgmt/bulletins/2009/2009-03.html

For additional information on pre-accessioning, contact the Archival Services Manager, Electronic and Special Media Records Services Division (NWME), at (301) 837-3420 or cer@nara.gov.

SUSAN R. CUMMINGS
Acting Director
Modern Records Programs

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