AC 27.2013

July 2, 2013

MEMORANDUM TO FEDERAL SENIOR AGENCY OFFICIALS AND AGENCY RECORDS OFFICERS: Agency Disposition Profile Reports

The National Archives and Records Administration (NARA) has created a new report called the Disposition Profile. It provides an overview of your agency’s holdings in the Federal Records Centers and highlights those records that are past due for accessioning or destruction. A sample report is attached. The individualized report your agency will receive shows how you can save money over the long term by approving disposition of past-due records.

We encourage you to review this report and note whether there are opportunities to take action on past-due disposals and accessions, including lifting litigation freezes where appropriate. Ensuring that all of these records are handled properly can help reduce your disposition backlog, alleviate the financial and administrative burden on your agency, and reduce litigation exposure.

If agencies find the Disposition Profile useful, NARA will distribute it annually instead of holding a “catch-up” disposition cycle each July. For more information about the pilot changes to the Federal Records Centers Program (FRCP) July catch-up cycle, see FRC 01.2013: Update on Federal Records Centers Disposal Activities.

The ultimate measure of success of any Federal records management program is the authorized, appropriate, and timely disposition of the agency's records. We realize that there may be a variety of obstacles to achieving this goal, but we want to partner with your agency to address them. NARA encourages you to work with your agency records officer and your agency’s FRCP Account Manager to determine how you can take action on this report and realize the financial benefits of timely disposition.

We look forward to continuing to work together to build on our shared commitment to Federal records management.

DAVID M. WEINBERG
Director, Federal Records Centers Program

PAUL M. WESTER, JR.
Chief Records Officer
for the U.S. Government

Attachments: AC 27.2013 Sample Dispositon Profile.pdf