Preservation

Objects and Artifacts

Desired Product Outcomes Product Scope Product Category Product Name

There are no preservation master products for this record type because a 2-D image could not adequately capture all the information inherent in a 3-D object and serve as a confident replacement for the original record if the original record is no longer viable.

Customer needs:

  • create a digital copy of a 3-D original to minimize risk due to frequent handling or high use (but not address high risk of information loss due to deterioration or obsolescence), and/or
  • improve access options.

Product solution: The final product should range from minimum-acceptable to less than high-to-maximum information capture levels to capture the content of the 3-D original.

  • This file is placed in a managed storage environment and retained for the long term it represents a significant time and resource investment and/or is part of a coherent set. If the file can be regenerated from a preservation master with minimum effort, it is usually not managed and retained.
  • This file satisfies most researcher requests as well as limited preservation risks including loss, theft, and mishandling.
  • Because the capture/transfer specifications are closer to or at the minimum recommended level, this file would not be an optimal substitute for the original record if the original record is no longer viable.
  • This file can be generated from a preservation master or be the highest quality file created in a project.
  • This file can make other files including distribution copies.

Definition of coherent set

Reproduction Master:

If product category is needed, one product level can satisfy all needs.

Characteristics of the original object are not a factor in the product specifications.

Digital Options from Master File

Customer needs:

  • create digital files for specific distribution and access systems from a preservation or reproduction master file, and/or
  • there is no reason to retain the files after the distribution or access goal is met.

Product solution: The final product should meet the file requirements of the specific delivery systems. In general, these products emphasize small file sizes and faster transfer rates over high quality levels.

  • This file is retained only as long as needed to satisfy a specific distribution need. It is not actively managed over a long term.
  • Other files would not be generated from this file.
  • This file is not intended to substitute for the original record if the original record is no longer viable.
Distribution Copies:

If product category is needed, choose one or more as appropriate to suit project needs.

Hard Copy Option

Customer need:

  • Create textual or photographic prints from preservation or reproduction masters (or other supplied digital files) for specifically identified purposes.

Product solution:Create high-quality facsimile prints for exhibit needs or specific requests, or producing reference prints for a variety of project needs.

This product is not retained.

Distribution Copies:

If product category is needed, choose one or more as appropriate to suit project needs.

Characteristics of the original object are not a factor in the product specifications.

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The U.S. National Archives and Records Administration
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