Preservation

20th Annual Preservation Conference

Beyond the Numbers:   Specifying and Achieving an Efficient Preservation Environment

Thursday, March 16, 2006

William McGowan Theater
National Archives Building
700 Pennsylvania Avenue, NW
Washington, DC 20408
9:00 am to 5:00 pm


Program Schedule

Welcome and Opening Remarks

  • Professor Allen Weinstein, Archivist of the United States

  • Dr. Michael J. Kurtz; National Archives, Assistant Archivist, Office of Records Services, Washington, DC (NW)

  • Doris Hamburg; National Archives, Director, Preservation Programs (NWT)

Session I:   Understanding Preservation Requirements

Tracing the Evolution of Preservation Environments in Archives, Museums, and Libraries:

  • Nancy Davis; National Archives, National Preservation Program Officer (NWT)

    History of preservation environments including energy efficiency in cultural institutions (1970's)

Determining and Communicating Preservation Requirements:

  • Doris Hamburg; National Archives, Director, Preservation Programs (NWT)

    Review of NARA preservation standards and the goals behind the numbers. Considerations in determining requirements including long term preservation and TWPI, weighting treatment, reformatting, storage and other costs, and implication of decisions on preservation and budgets. Include importance of clear specifications combined with a seat at the table.

Understanding Mechanical Systems that Support Preservation Environments:

  • Ernest Conrad; Principal, Landmark Facilities Group, Inc., Norwalk, CT

    Overview of mechanical systems including components of typical environmental systems for cultural institutions

Session II:  Optimizing a Preservation Environment

Making Sense of the Environmental Data:

  • Jim Reilly; Director, Image Permanence Institute, Rochester, NY
    • Large scale building reviews such as New York Public Library, Denmark, Library of Congress.
    • Distilling environmental monitoring data into useful information.
    • Concept of using TWPI to understand preservation over the long term.
    • Buffering effect of enclosures (from building envelops to storage containers).
    • Concept of using data to optimize storage systems, buildings systems and procedures, or to point out equipment weaknesses.

Providing Safe and Practical Environments for Cultural Property in Historic Buildings and Beyond:

  • Richard Kerschner; Director of Preservation and Conservation, Shelburne Museum, Shelburne, VT

Optimizing Preservation and Energy Efficiency through Systems Review:

  • Peter Herzog; Principal, Herzog, Wheeler & Associates, St. Paul, MN

Session III:  Designing Preservation Environments for New and Renovated Facilities

Managing a Successful Mechanical Systems Project - How to Spec a Project and Keep it Moving in the Right Direction:

  • William I. Kline; Vice President, The Smith Group, Inc., Washington, DC
  • Richard P. Judson; National Archives, Project Manager, Space and Security Management Division (NAS)
  • Frank C. Quigley; National Archives, General Engineer, Space and Security Management Division (NAS)
  • William A. Harris; National Archives, Policy Analyst, Office of Presidential Libraries (NL)
    • Interaction of project participants: funders, director, financial officer, project manager, architects, engineers, preservation managers/ conservators, archivists/ curators/ registrars.
    • Key points in the process and negotiating the best possible long-term outcome.
    • Designing to meet the goals; clear specs, good design.
    • Operational considerations; commissioning, maintenance and control.

Session IV:   Recent Projects - Different Approaches

Weighing Alternative Solutions for Long-Term Preservation of Military / Civilian Records

  • Linda Blaser; National Archives, National Preservation Program Officer (NWT) and Bryan K. McGraw; National Archives, Assistant Director for Archival Programs at the National Personnel Records Center (NPRC)

Energy Savings Projects in Cultural Institutions:

  • Ronald C. Noll; National Archives, Real Property Management Branch Chief, and Gary Simmons, Space and Security Management Division (NAS
  • )

Additional Considerations: Underground, High Bay and Remote Storage Facilities:

  • Ann Seibert; National Archives, Preservation Projects Officer (NWT)

Designing the "Circle of Care" at the National Museum of the American Indian:

  • Gail Joice; Collections Manager and Emily Kaplan; Conservator, NMAI, Washington, DC

Closing Remarks

  • Doris Hamburg; National Archives, Director, Preservation Programs (NWT)


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