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Vol. 30:4 ISSN 0160-8460 December 2002
NHPRC Recommends 40 Grants Totaling up to $2,935,804
At its meeting on November 20 and 21, the National Historical Publications and Records Commission recommended that the Archivist of the United States make grants totaling $2,935,804 for 40 projects.
The Commission recommended 8 grants for Founding-Era documentary editing projects totaling up to $1,330,530; 15 State Board administrative support grants totaling up to $177,724; 4 State Board implementation and regrant proposals totaling up to $498,255; 8 grants for electronic records and technologies projects totaling up to $775,614; 2 non-Founding-Era subvention grants totaling $18,787; and 3 grants for education projects totaling $134,894. The Commission also recommended the release of previously approved grant funds for the second year of a 3-year electronic records and technologies project. The complete list of funded projects appears below. In approving funding for the state board administrative grants, the Commission indicated that it would not fund future requests for public relations consultation in this category until a report was presented on the outcomes achieved by grants that had received funds for this purpose.
NHPRC Chair John W. Carlin, Archivist of the United States, welcomed new Commission members David W. Brady, representing the President of the United States, and Lee Stout, representing the Society of American Archivists. He also greeted former Commission member James H. Hutson, who is again representing the Librarian of Congress.
NHPRC's Executive Committee indicated that its search for a new Executive Director is entering its final stages. Acting Executive Director Roger A. Bruns reported that while the Commission was still operating under a continuing resolution, it was expected that NHPRC's appropriation for competitive grants in the approved Fiscal Year 2003 budget would be $7 million, the amount already approved in the appropriations bill passed by the House of Representatives.
The Commission approved a resolution funding strategy for Fiscal Year 2003 that maintains an equal 50-50 split of available funds for competitive grants between documentary editing projects (including the Founding-Era Editions, Second-Tier Editions, Subventions, the Editing Institute, and the Historical Documentary Editing Fellowship) and records projects (including State Board grants for planning, implementation, administrative support, and regrants; Electronic Records; Records Access projects; and the Archival Administration Fellowship). All funds returned after the Commission's May 2003 meeting and before the end of Fiscal Year 2003 will go to records projects (documentary editing projects received such funds in Fiscal Year 2002).
The Commission also passed a resolution affirming its current policy that no cash matching for regrants is required. For the next regrant cycle only (deadline June 1, 2003), the Commission will consider regrant applications with no cash matching, as long as the requests are for $100,000 or less. For requests for more than $100,000, staff will continue to encourage applicants to include cash matching, indicating that, all other factors being equal, preference will be given to projects providing higher cash matching and to projects in which a higher percentage of regrant funds goes directly to final recipients. In addition, for all future deadlines, the Commission will consider cash contributions provided by subgrantees as allowable cash matching for NHPRC regrant proposals as a whole.
The Commission also approved a resolution increasing the stipend for its fellowships from $35,000 to $40,000 with a 25 percent benefit rate, and including $1,500 for travel, thus allocating a total of $51,500 for each fellowship.
In addition, the Commission approved a resolution thanking Brent D. Glass for his service as a representative of the American Association for State and Local History.
The following Commission members were present at the November 20–21 meeting: Chairperson John W. Carlin, Archivist of the United States; David W. Brady, Presidential appointee; Nicholas C. Burckel, Presidential appointee; Charles T. Cullen, representing the Association for Documentary Editing; Mary Maples Dunn, representing the American Historical Association; Barbara J. Fields, representing the Organization of American Historians; Brent D. Glass, representing the American Association for State and Local History; Alfred Goldberg, representing the Department of Defense; Margaret P. Grafeld, representing the Department of State; James H. Hutson, representing the Librarian of Congress; Justice David H. Souter, representing the United States Supreme Court; Lee Stout, representing the Society of American Archivists; and Roy C. Turnbaugh, representing the National Association of Government Archives and Records Administrators. Commission members Roy D. Blunt, representing the U.S. House of Representatives, and Christopher Dodd, representing the U.S. Senate, were unable to attend the meeting.
Founding-Era Documentary Editing Projects
- Massachusetts Historical Society, Boston, MA: A grant of $140,832 to support the preparation of a comprehensive book edition of The Adams Papers
- Yale University, New Haven, CT: A grant of $160,930 to assist its work on a comprehensive book edition of The Papers of Benjamin Franklin
- Princeton University, Princeton, NJ: A grant of $156,346 to support its work on a comprehensive book edition of The Papers of Thomas Jefferson
- University of Virginia, Charlottesville, VA: A grant of $141,647 to continue work on a comprehensive book edition of The Papers of James Madison
- University of Virginia, Charlottesville, VA: A conditional grant of up to $143,583 to edit a comprehensive book edition of The Papers of George Washington
- The George Washington University, Washington, DC: A grant of $201,042 to continue editing The Documentary History of the First Federal Congress, 1789–1791
- Board of Regents, University of Wisconsin, Madison, WI: A conditional grant of up to $170,000 to continue editing a selective book edition of The Documentary History of the Ratification of the Constitution
- Supreme Court Historical Society, Washington, DC: A conditional grant of up to $216,150 to edit a selective book edition of The Documentary History of the Supreme Court, 1789–1800
State Board Administrative Support Projects
- Arizona State Historical Records Advisory Board, Phoenix, AZ: A grant of $15,535 to support the Arizona Board's work for 2 years
- District of Columbia Government, Office of Public Records, Washington, DC: A grant of up to $5,000 in partial support of the District Board's work for 1 year
- Office of the Secretary of State, Georgia Department of Archives and History, Atlanta, GA: A grant of $10,000 in partial support of the board's administrative expenses for 2 years
- Kentucky State Historical Records Advisory Board, Frankfort, KY: A grant of $2,125 in partial support of the Kentucky Board's administrative expenses for 1 year
- Maine State Historical Records Advisory Board, Augusta, ME: A grant of $20,000 in partial support of the board's administrative expenses for 2 years
- Montana Historical Society, Helena, MT: A grant of $9,320 in partial support of the Montana Board's activities for 1 year
- New Hampshire State Historical Records Advisory Board, Concord, NH: A grant of $11,654 in partial support of the New Hampshire Board's administrative expenses for 2 years
- New Mexico State Historical Records Advisory Board, Santa Fe, NM: A grant of $19,743 in partial support of the board's administrative expenses for 2 years
- State Historical Society of North Dakota, Bismarck, ND: A grant of $16,706 in partial support of the North Dakota SHRAB's activities for 2 years
- Ohio Historical Society, Columbus, OH: A grant of $10,000 in partial support of the Ohio SHRAB's activities for 1 year
- Oklahoma Department of Libraries, Oklahoma City, OK: A grant of up to $5,000 in partial support of the Oklahoma SHRAB's administrative expenses for 6 months
- Oregon Secretary of State, Archives Division, Salem, OR: A grant of $9,186 in partial support of the board's administrative expenses for 1 year
- South Dakota Heritage Fund, Pierre, SD: A grant of $15,030 in partial support of the South Dakota SHRAB's administrative expenses for 2 years
- Texas State Library and Archives Commission, Austin, TX: A grant of $8,425 in partial support of the Texas SHRAB's administrative expenses for 1 year
- State Historical Society of Wisconsin, Madison, WI: A grant of $20,000 in partial support of the Wisconsin SHRAB's administrative expenses for 2 years
State Board Planning, Implementation, and Regrant Projects; Collaborative Projects
- Florida Department of State, Division of Library and Information Services, Tallahassee, FL: A 2-year grant of $38,060 to provide disaster planning and recovery training and to establish a consortium to coordinate statewide efforts to address disaster and disaster recovery issues.
- Idaho State Historical Society, Boise, ID: A 1-year grant of $17,500 on behalf of the Idaho SHRAB to provide disaster planning, basic records management, and archival training to the state's records keepers.
- Missouri State Archives, Jefferson City, MO: An outright grant of $5,332 and a conditional grant of up to $150,000 ($125,000 matching) for a 2-year regrant project to preserve and make accessible the state's historic records and to promote archival education and cooperative strategies among records keepers. For release of funds beyond $55,332, the Commission must approve a progress report on the Missouri regrants at its November 2003 meeting.
- New York State Archives, State Education Department, Albany, NY: A conditional 30-month grant of up to $287,363 ($200,000 matching) for a regrant project to carry out documentation and arrangement and description projects addressing 1) the World Trade Center disaster and its impact on New Yorkers and 2) underdocumented groups, topics, and activities in the state. The first $152,418 in the NHPRC conditional grant may only be used for underdocumented groups, topics, and activities in New York State, and in addition, to develop an overall detailed plan for projects to address the World Trade Center disaster and its impact on New Yorkers. The Commission will review this plan before providing its final approval for the release of the remaining NHPRC funds.
Electronic Records and Technologies Projects
- University of California, San Diego: A 2-year grant of $195,023 on behalf of the San Diego Supercomputer Center and the University of California, Los Angeles, for a project to examine the issues involved in the long-term preservation of, and access to, electronic records that were changed over time by their creators.
- Georgia Division of Archives and History: A 17-month grant of $40,625 to bring in consultants to conduct a series of half-day training presentations on privacy/access issues and e-government, and to convene a working group to produce a white paper on this topic.
- Iowa Department of Cultural Affairs: A 17-month grant of $43,889 to develop a strategic plan to establish an electronic records program to be administered by the State Archives and Records Bureau.
- Missouri State Archives: A 2-year grant of $42,670 to hire electronic records consultants to develop and conduct two presentations and seven workshops on electronic records issues.
- University of North Carolina at Chapel Hill: A 2-year grant of $174,530 to fund the second and third years of its Managing the Digital University Desktop project, the first year of which was funded in Fiscal Year 2002.
- The Trustees of Columbia University: A conditional 17-month grant of up to $86,562 on behalf of the Center for International Earth Science Information Network for a project to identify and disseminate practical policies, techniques, standards, and procedures to manage, preserve, and provide access to electronic records that have significant geospatial components, especially those generated by a Geographic Information System.
- South Carolina Department of Archives and History: A 3-year grant of $162,315 for a project to move the Department's electronic records program beyond basic policy guidance to direct involvement with state agencies in addressing electronic records management and preservation issues.
- Wyoming State Archives: A conditional 1-year grant of up to $30,000 for a project to develop strategies and best practices for managing electronic records with archival value created by state government agencies.
Non-Founding-Era Subventions
- University of Illinois Press: A subvention grant of $8,787 for The Samuel Gompers Papers, Vol. 9
- Ohio University Press: A subvention grant of $10,000 for The Papers of Clarence Mitchell, Jr., Vol. 1
Education Proposals
- Wisconsin History Foundation, Inc., Madison, WI: A 1-year grant of $31,894 to support the 32nd Institute for the Editing of Historical Documents.
- Host/Fellow for Fellowship in Archival Administration: A 1-year grant of $51,500 to the Board of Regents of the University of Wisconsin System, University of Wisconsin-Milwaukee, Golda Meir Library, Archives and Special Collections.
- Host/Fellow for Fellowship in Historical Documentary Editing: A 1-year grant of $51,500 to the University of North Carolina at Greensboro for its Race, Slavery, and Free Blacks: Petitions to Southern Legislatures and County Courts, 1775–1867 project.
Release of Previously Approved Grant Funds
- The Research Foundation of the State University of New York: Release of second-year funding for its Preserving Authentic Non-Textual and Interactive Records project (InterPARES 2).
