As a co-host of an event at the National Archives Building, organizations are expected to:
1) Join the Corporate Council of the National Archives Foundation at the Founder level for use of special event spaces. Please review the Foundation for the National Archives Corporate Council Program brochure for further information. The Corporate Council of the National Archives Foundation supports exhibitions, author lectures, film programs, teacher and student programs and family activities. For additional questions, please contact the Foundation Events office at 202-357-7361 or firstname.lastname@example.org, or
2) Pay a space use fee to the National Archives Trust Fund for use of the Presidential Conference rooms. For additional questions, please contact the National Archives Special Events office at 202-357-5443 or email@example.com.
In either case, the organization is responsible for paying all costs of the event, including National Archives administrative and event support fees and all direct costs associated with event vendors, i.e. catering, décor, lighting, etc.
Please note: Federal agencies using event spaces for official government functions must reimburse the National Archives Trust Fund. For additional questions, please contact the National Archives Special Events Office at 202-357-5443 or firstname.lastname@example.org .
Administrative and Event Support Fees
Administrative and event support fees are assessed by the National Archives in accordance with 44 USC 2903 to recover administrative expenses incurred in co-hosting events and to support its public and educational programs, among other purposes. The National Archives will determine how much the fee will be, based upon the level of the National Archives-provided services for your event. These fees are payable to the National Archives Trust Fund. Fees normally range from $1,500 - $5,000 per event, depending on the space(s) used, the time of day, the number of event participants, the length of the event and the amount and type of services provided by the National Archives. The co-host organization may be assessed additional charges by the National Archives as a result of damage, abuse or for using services beyond those approved in advance. The co-host organization must accept full responsibility for such additional obligations and their settlement as a condition of reserving an event space.