Retrieve Records Electronically
You can electronically retrieve your records in two ways:
- CIPS
Submit an electronic request. We will ship your original records, or send them by fax or e-mail if you choose.
- SmartScan
We will e-mail you electronic (scanned) copies of your records.
Using CIPS
Retrieving your agency's records via our Centers Information Processing System (CIPS):
CIPS Tools
- is the most cost effective and quickest method because it decreases mail time and retrieval processing time.
- reduces cost and speeds up the process by sorting requests into location order for fastest servicing.
- lets both you and the records center track requests.
CIPS is your most efficient way of making frequent and high-volume reference requests. If you have only sporadic reference need, consider these other options for obtaining your records: Reference Request Form | SmartScan
Apply for Access to CIPS
If you would like a Word version of these forms that are tailored to the Great Lakes FRC, contact:
Chicago FRC
E-mail: Jimmie Greenlee
Dayton FRC
E-mail: Pamela Bullock
You can electronically fill in the forms and return them to us as e-mail attachments.
- Complete the two forms listed below.
We will register you as a user and issue you an ID and password.
Be sure to specify the record group number(s) to which you need access, and all NARA records center(s) where they are stored. - Send us the completed forms by mail, fax, or e-mail:
Chicago FRC
- by fax to 312-886-7883
- as email attachments to Jimmie Greenlee
- by mail to:
Jimmie Greenlee
NARA Great Lakes Region–Chicago
7358 S. Pulaski Road
Chicago, IL 60629-5898
- by fax to 937-425-0650
- as email attachments to Pamela Bullock
- by mail to:
Pamela Bullock
NARA Great Lakes Region–Dayton
8801 Kingsridge Drive
Miamisburg, OH 45258
