Freedom of Information Act (FOIA)

NARA Privacy Act Systems: NARA 31

SYSTEM NAME: Ride Share Locator Database.

SYSTEM LOCATION: The ride share locator database is maintained at the Facilities and Materiel Management Services Division (NAF).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered by this system include NARA employees whose duty station is or may become College Park, MD and who have expressed an interest in the NARA Ride Share Program.

CATEGORIES OF RECORDS IN THE SYSTEM: The ride share locator database contains the following information about an individual: name; city, county and State and zipcode of residence; NARA unit; and NARA work phone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: NARA maintains the ride share locator database to provide employees with the names of and residential information of other employees who have expressed an interest in sharing rides for daily commuting to the National Archives at College Park, MD.

The routine use statement F, described in Appendix A following the NARA Notices, also applies to this system.

STORAGE: Electronic records from which paper records may be printed.

RETRIEVABILITY: Information in the ride share locator database may be retrieved by the name of the individual, city, State, and/or zipcode.

SAFEGUARDS: During business hours, paper records are maintained in area accessible to authorized NARA personnel. Electronic records are accessible via passwords from terminals located in attended offices. After business hours, buildings have security guards and/or secured doors, and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL: Records in the ride share locator database are temporary records and are destroyed in accordance with the disposition instructions in the NARA records schedule contained in FILES 203, the NARA Files Maintenance and Records Disposition Manual. Individuals may request a copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS: The system manager for the ride share locator database is the Assistant Archivist for Administrative Services (NA). The address for this location is listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE: Individuals interested in inquiring about their records should notify the NARA Privacy Act Officer at the address listed in Appendix B following the NARA notices.

RECORD ACCESS PROCEDURES: Individuals who wish to gain access to their records should submit their request in writing to the NARA Privacy Act Officer at the address listed in Appendix B.

CONTESTING RECORD PROCEDURES: NARA rules for contesting the contents and appealing initial determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES: Information in the ride share locator database is obtained from individuals who have furnished information to the NARA Ride Share Program.

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