Public Interest Declassification Board (PIDB)

Meeting Agenda Monday, April 27, 2009

Public Interest Declassification Board

I. PIDB members meet at Archives I
Meet in Archives I lobby
  7:45-8:00
II. Van departs Archives I   8:15-9:00
III. Arrive at Archives II   9:00-9:15
IV. Overview of Declassification Activity at NARA
Room 6350

Jeanne Schauble (lead) and Madeline Proctor
  • What does NARA do when it receives classified records to get them on the public shelves?
  • What constitutes archival processing? 
  • What constitutes declassification review?
  • What constitutes the Kyl-Lott Review?
  • Is there an acceptable level of risk?
  • What lessons has NARA learned? (e. g. professional declassification training)
  9:15-10:00
V. Examination of Classified Records
Room 6350

Neil Carmichael (lead) and Kris Johnson
  • Examples of Exemptions
  • Examples of Referrals
  10:00-10:30
VI. Break

  10:30-10:40
VII. Walking the Work Flow
Stacks - 6th Floor
Stacks - 4th Floor
Inter-Agency Referral Center (IRC)
Room 3700

Neil Carmichael (lead), A.J. Daverede, and Meredith Wagner
  • Archival processing and declassification review process
  • Unprocessed records classified stack
    • RG 342 (Stack 490) Kyl-Lott WWII Records
    • RG 306 (Stack 490)
  • Withdrawn items vault
  • IRC Work Area (Room 3700)
  10:40-11:30
VIII. NARA Reviewer Panel
Room 6350

NW Archivists: Joe Gillette, Ken Johnson, and Meredith Wagner
NL Archivist: - Maura Porter (Kennedy-RAC)
  • Discussion with front line reviewers about the review processes and the daily challenges and issues of reviewing records
  • NARA processing and review role in Remote Archives Capture (RAC) projects 
  • Discussion will be informal
  11:30-12:15
IX. Lunch
A2 Cafeteria - on your own
-Group will meet outside the Orientation Room 1000
  12:15-1:00
X. NW Reference Briefing and Tour of Research Rooms
Textual Research Room 2000
Cartographic Research Room 3050
Library (CREST) Room 3000

Jim Hastings (lead), Steve Tilley, and Tim Nenninger
  • Overview of research rooms
  • Researcher data and statistics 
  • What records are of high interest to researchers and for what purposes?
    (e.g. Deck Logs)
  • What records are researchers interested in, but can't access?
    (unprocessed, awaiting Kyl-Lott, additional declassification reviews, not yet accessioned, etc.)
  1:00-2:00

XI. Electronic Records Overview
Room 6350
Alternate Conference Room 5320

Margaret Adams (lead), Ted Hull, and John Powell

  • Scheduling, Accessioning and Conceptualization
    • Timing of accessioning
    • Hardware/Software Issues
  • Archival Processing
    • Where can and where does declassification take place? How does that impact preparing electronic records for public access?
    • Are there quality issues that NARA and agencies need to address? How does that process work?
    • Care and Preservation
  • Reference
    • Discussion of AAD
    • State Department cables
    • What are researchers interested in?
    • User feedback
  2:00-2:40
XII. break   2:40-2:50

XIII. Q & A and Discussion with Archives Staff
Room 6350

NW and NL Representatives: Steve Tilley, Tim Nenninger, Nancy Smith, and Ken Thibodeau

  • FOIA/Special Access
  • Reference
  • Archival Processing
  • IRC
  • Presidential Records/RAC
  • ERA
  2:50-3:30

XIV. Welcome and presentation by the Assistant Archivist for Record Services -Washington, DC and the Assistant Archivist for Presidential Libraries
Room 6350

Michael Kurtz and Sharon Fawcett

  • NARA Prioritization
  3:30-4:00
XV. PIDB Discussion
Room 6350
  4:00-4:30
XVI. Van departs Archives II   5:15
XVII. Van arrives Archives I

   
Public Interest Declassification Board (PIDB) >

The U.S. National Archives and Records Administration
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